Intermediate Office Services Administrator

This role is ideal for a highly motivated and goal-oriented, individual. The ability to anticipate the needs of the President and being in tune with the day-to-day operations of the company and needs of the Executive Team is an essential quality for this role. This individual will maintain positive, productive working relationships with internal and external parties and will manage these relationships in a manner that promotes a positive corporate image, builds morale and supports collaboration.This is a Monday to Friday in-person full-time position with extended health benefits and training opportunities. The successful candidate will be energetic, polished, professional, have outstanding customer service skills and the ability to work with none to minimal supervision while ensuring the office services are provided with the highest level of excellence.We encourage all applicants to kindly read the job description fully and to answer the screening questions truthfully.Key ResponsibilitiesProcurement & Quote ManagementSource and compare prices for software, hardware, and IT equipment based on requirements, confirming details with the tech team when needed.Software & Licensing AdministrationAdd, remove, and modify software licenses upon request.Maintain accurate, up-to-date records of all licensing changes.Assist in tracking subscription renewals.Shipping, Receiving & Inventory ControlReceive incoming shipments, verify accuracy, and log arrivals.Create shipping labels and coordinate outgoing shipments, RMAs, and courier pickups when required.Maintain organized inventory, reconcile stock levels, and support equipment preparation for technicians.Track asset assignments and maintain documentation for devices and equipment allocated to staff or clients.Operational & Technician SupportTransfer and validate technicians’ timesheets into Timeblocks.Assist with processing general and customer-related expensesSupport project-related purchasing, equipment tracking, and coordination of implementation with technicians.Assist with data entry, documentation updates, and preparation of operational reports.Office Support & CoordinationVerify incoming mail, scan documents, and deposit cheques.Assist with updating technicians’ schedules and notify the team of any changes.Monitor and restock office supplies and consumables.Coordinate with building management and service vendors as needed.Help maintain organization in the office, storage rooms, and inventory areas.Keep office and storage areas organized.Other duties as assignedQualificationsPost-secondary education with a business/accounting focus preferred6 years of relevant experience in similar roleStrong knowledge MS Office 365 and proficient with general office applicationsQuickBooks Online or similar accounting software experience preferredExceptional Organization skillsGreat attention to detail and ability to multitask under strict deadlinesSelf-motivated and able to work with minimal supervisionAbility to work well independently and in a team environmentExcellent oral and written communication skillsAbility to work after hours when requiredCurrently living in Calgary areaClear criminal recordAvailable to start immediatelyPlease note: This role is not eligible for relocation. Candidates may be required to undergo a knowledge/skills test and a comprehensive background check as part of the hiring process.About UsWith 28 years of experience in the industry serving local and international businesses in different fields, we have developed successful relationships while delivering the highest professional technical services to help our Clients keep pace with today’s ever-changing IT world. Our expertise includes Oil & Gas, Financial, Health Care, Real Estate, Commercial Property Management, Hospitality, Education, Marketing, Legal, Agricultural, Arts, Sports and much more.At Edgetech Computing, our employees and consultants are our greatest asset and the most important part of our business. Our dedication to our clients is reflected in our commitment to providing excellent service.We thank all the applicants for their interest in becoming part of Edgetech Computing, however, only those who meet the criteria will be contacted for an interview.