Administrative Assistant (Corporate Services Coordination) [JOB DUTY STATION: PANAMA CITY, PANAMA, G-5]

This job is based in Panama City, Panama. Organizational SettingThe International Fund for Agricultural Development (IFAD) is an international financial institution and a specialized United Nations agency dedicated to eradicating rural poverty and hunger. It does so by investing in rural people. IFAD finances programmes and projects that increase agricultural productivity and raise rural incomes, and advocates at the local, national and international level for policies that contribute to rural transformation.

The Corporate Services Department (CSD) provides IFAD with the human resources, management services, information technology resources, and medical support services required to allow IFAD to meet its objectives of enabling rural people overcome poverty. CSD is led by an Associate Vice-President, CSD, and is comprised of three (3) divisions: People and Culture Division (PCD), Information and Communications Technology Division (ICT), Management Services Division (MSD) and one unit: the Health & Wellness Unit (HWU).

The Management Services Division (MSD) provides high-quality customer-oriented, sustainable, timely, effective and efficient management and operational support services to clients globally to satisfy current and future corporate needs in support of IFAD's mandate and mission and in close collaboration with our internal and external partners. MSD supports IFAD's core activities across all duty stations globally and facilitates day-to-day business operations in line with internationally accepted best practices. MSD global services encompass: Security and Business Continuity, Corporate Procurement, Asset and Insurance management, Facilities Services, Records, Archives and mail management as well as Privileges and Immunities and Travel and Visa Services.

MSD works in close collaboration with its clients to enable operations, facilitate decentralization, improve internal processes, and foster collaboration within the UN system and the IFIs. MSD is led by a Divisional Director and is comprised of five (5) sections: the Travel, Visa, Privileges and Immunities Section (MSD-TVPI), the Security Section (MSD-Security), the Procurement, Inventory & Insurance Section (MSD-PROC), the Facilities, Services and Records Management Section (MSD-FSR), and the Regional Teams Management Section (MSD-RTM).

Job RoleThe Administrative Assistant is accountable for communications, operational and secretarial support services to enhance the smooth running of the team and its workflow and management of information. Job Profile RequirementsOrganizational Competencies: Level 1:

Building relationships and partnerships - Builds and maintains effective working relationshipsCommunicating and negotiating - Communicates effectively; creates understanding between self and othersDemonstrating leadership - Personal leadership and attitude to changeFocusing on clients - Focuses on clientsLearning, sharing knowledge and innovating - Continuously seeks to learn, shares knowledge & innovatesManaging time, resources and information - Manages own time, information and resources effectivelyProblem-solving and decision-making - Demonstrates sound problem-solving and decision-making abilityStrategic thinking and organizational development - Personal influenceTeam working - Contributes effectively to the teamEducation: Level - High school certificate (e. g.

A level and Baccalaureate)Areas of focus - accounting, business administration, economics, finance, or related areas. Work Experience: At least four (4) years of progressively responsible experience in secretarial and administrative support. Qualifying work experience in supporting office administration, communication and information management, resource planning and output monitoring. Experience with International financial institutions, development cooperation agencies, etc. , would be an asset. Previous experience in coordinating administrative work is desirable. Languages: Required: English and Spanish (4 - Excellent)Click "Apply" to read the full job description and submit your application. Deadline for applications: 6th August 2025 (23. 59 CET Rome)Ref: VA 30009