JOB COORDINATOR

Job DescriptionThe Job Coordinator has developed the skills required to oversee the prompt and accurate submission of job packages to the Weatherford Support Centre. They demonstrate the ability to work independently, proactively managing the invoicing workflow internally with operations and/or sales team as well as externally with customers to align with Weatherford’s billing KPIs. Furthermore, they are expected to actively contribute to enhancing safe work practices, service quality, and operational efficiency.ResponsibilitiesCustomer & Operations LiaisonAct as the main contact for customer billing requirements.Communicate customer needs to operational teams and field engineersDelivery Ticket (DT) ManagementCoordinate with operation and DT hub to make sure DTs creation within 24 hours of call-off and that customer product/tool requirement have correct part numbers as per JD Edwards (JDE) Make sure with operation that DTs are ship-ready before equipment mobilizationUpdate DTs post-job with additional informationJob Package & Billing WorkflowCollect, prepare and submit complete job packages on time Scan and upload complete billing packages to WCC in JDE systemMaintain billing logs and coordinate with WSC (invoicing hub) for draft and final invoices in JDE systemMake sure accurate and timely billing submission to customer before customer cut offsFor local hardcopy delivered invoices:receive Final Invoice from WSC or create manual invoice for customer invoice submissioncreate Invoice Packagecoordinate Invoice Delivery and Receipt confirmation.Revenue & ReportingMaintain and update the Earnings Not Billed (ENB) report for review by Finance ManagerFollow up on prior ENB items to ensure timely invoicingParticipate in ENB/OTC (Order to Cash) meetingsSupport month-end revenue accrual processes in alignment with US GAAP standards:Review revenue documentation from Operation/Field Engineer to ensure revenue recognition criteria are metBooked for revenue accruals in JD Edwards system within deadline set by Finance ManagerRespond to Finance Manager queries related to accruals and documentationTraining & Process Improvement and OthersTrain field engineers on documentation and customer-specific requirements for billingReview and close redundant or billable DT linesPerform various other duties and activities as assigned by supervisor within the physical constraints of the jobQualificationsMinimum of 2 years’ experience in billing, preferably within the oil and gas industryProficient in ERP systems; JD Edwards experience is highly desirableStrong verbal and written communication skillsDemonstrates a proactive and self-motivated approach to workCapable of working both independently and collaboratively within a team environmentSolid understanding of Windows-based applications, with advanced proficiency in Microsoft ExcelAble to perform effectively under pressure and meet defined targets and deadlinesMaintains a positive and responsible attitude toward health, safety, and environmental standards