Senior Executive Assistant & Program Coordinator - Austria, Germany, UK

This position is posted by Jobgether on behalf of Storyblok. We are currently looking for a Senior Executive Assistant & Program Coordinator in Austria, Germany, UK. We are looking for a highly organized and proactive professional to provide executive support and coordinate strategic programs across global teams. In this role, you will assist senior leadership in managing calendars, meetings, and communications while facilitating cross-functional initiatives that drive efficiency and alignment. You will help track progress on key objectives, maintain reporting dashboards, and support team events and onboarding processes.

The position requires multitasking, prioritization, and strong relationship-building skills, all in a dynamic, remote-friendly environment. You will have the opportunity to contribute to high-impact projects and support a collaborative, innovative workplace culture. Accountabilities:

Provide executive support to the VP of Engineering and selected product leadership, managing calendars, meeting logistics, agendas, and follow-ups across global time zonesCoordinate travel arrangements, process expenses, handle vendor interactions, and maintain confidentiality for sensitive informationMaintain product team operating cadence, monitor OKRs, and support alignment of strategic objectives across teamsTrack and support execution of engineering programs and initiatives, maintaining status dashboards, risk tracking, and progress updatesAssist with internal communications, presentation preparation, and reporting for leadership meetings and product all-handsFoster a positive team environment by organizing team off-sites, planning sessions, and supporting onboarding and hiring operationsRequirementsBachelor's degree in Business Administration, Engineering, or a related fieldProven experience as an executive assistant, ideally supporting C-level leadership in engineering or technical environmentsStrong project management skills and experience managing complex initiativesExcellent organizational, time management, and multitasking abilitiesAdvanced proficiency in Office Suite and other productivity toolsStrong communication, interpersonal, and relationship-building skillsAbility to work independently and collaboratively in a fast-paced, dynamic environmentKnowledge of engineering concepts and industry trends is a plusAbility to maintain confidentiality, pay strong attention to detail, and adapt to changing prioritiesProactive, solutions-oriented mindset with a focus on delivering resultsBenefitsCompetitive salary and performance incentivesMonthly remote work stipend (internet, electricity) and home office equipment packageOption for home office upgrades or co-working space membership post-onboardingSick leave, parental leave, and 25 days of annual leave plus national holidaysPersonal development fund for courses, books, and conferencesVSOP (Virtual Stock Option Plan) participationInternational team-building trips and regular online team eventsFully remote work with flexible schedules and work-life balanceInclusive, supportive, and collaborative international team cultureJobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.

When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly: 🔍 Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience, and achievements. 📊 It compares your profile to the job's core requirements and past success factors to determine your match score. 🎯 Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role. 🧠 When necessary, our human team may perform an additional manual review to ensure no strong profile is missed.

The process is transparent, skills-based, and free of bias — focusing solely on your fit for the role. Once the shortlist is completed, we share it directly with the company that owns the job opening. The final decision and next steps (such as interviews or additional assessments) are then made by their internal hiring team. Thank you for your interest!