Junior Subcontract Administrator

Company DescriptionWebuild is an international construction company of civil engineering pioneers who have been at the forefront of the construction business for 120 years. With over 92,000 employees worldwide representing more than 125 nationalities, we are a global player with Italian roots, specializing in complex infrastructure—innovative and sustainable works that improve lives. Over the past century, we’ve built some of the world's most iconic infrastructure projects.At Webuild, our DNA is rooted in Excellence, Integrity, Respect, Trust, and Sustainable Innovation. Guided by these values, our mission is to protect the planet, care for our people, inspire progress, share prosperity, and spark partnerships. Together, we’re building a better future—responsibly, inclusively, and with purpose.What You Will Be Doing?Draft, proofread, and issue contractual letters, notices, and formal correspondence to the Subcontractors.Assistance in drafting, reviewing, and negotiating subcontract terms and conditions, ensuring alignment with overarching contracts.Assistance in contractual and legal research on relevant topics, particularly related to the Construction Act of Ontario.Contributes to the review of flow-down of obligations, liabilities, risks and performance milestones from the overarching agreements to the SubcontractorsAssistance in ensuring the Subcontractor’s compliance with contractual obligations during performance of the scope of work by SubcontractorsLiaising with multiple cross-functional team members for topics related to claims, changes and disputes.Maintain detailed records for claims, changes and dispute management.Updating and maintenance of the correspondence log with the subcontractors.Participation in the Subcontract kick off meetings and other review meetings.Conducting specific meetings with the subcontractors to resolve key contractual issues and prepare minutes of meetings with agreed action items.Maintaining excellent relationships with internal stakeholders and the SubcontractorsWhat We Are Looking For?Expedite Change Management process by liaising with multiple cross function team members to ensure timely preparation of Change Orders and Change Directives.Ensure appropriate and accurate contractual correspondence with subcontractors, including preparation of minutes of meeting on Contractual matters, disputes and performance issues.Assist in identification and tracking of all contractual deliverables including bonds, reports and insurance certificates and insurance claims etc.Coordination with designated staff on operational activities affecting contractual rights and obligations, subcontract performance, subcontract administration and other key matters.Identification and implementation of record keeping validating potential ChangesAssist in maintenance of change management/issue logs and provision of summary reportsMaintaining excellent relationships with internal stakeholders and the subcontractors.Other responsibilities include but are not limited to:Participation in the Subcontract kick off meetings and other review meetings.Ability to understand and interface on complex issues with Construction team members at project site and in office, as required.Resolution of submitted and potential change ordersSchedule monitoring of key milestonesExpedite Subcontract Agreement closeout processWhy Choose Webuild?Bachelor’s degree in engineering, Quantity Surveying required (Engineering degree preferred)3-5 years of experience in Subcontract administration of infrastructure projectsElementary Knowledge and understanding of the legal & Contractual Provisions in subcontract agreementsAttention to detail and ability to notice errorsExperience and knowledge of change management principles and methodologiesFlexible and adaptable; able to work in ambiguous situationsFamiliarity with project management approaches, tools and phases of the project lifecycleExcellent oral and written English skills is mandatoryExcellent computer skills, including Word, Excel, Power Point, OutlookAbility to work collaboratively in a fast-paced, multidisciplinary Joint Venture environment.Commitment to ethical business conduct and trusted with sensitive informationJoin the Webuild LifeAt Webuild, we believe diverse perspectives drive innovation, strengthen teams, and lead to better outcomes. We welcome applicants of all backgrounds, including but not limited to women, visible minorities, Indigenous Peoples, persons with disabilities, and members of the LGBTQ2S+ community. If you require accommodation during the recruitment process, please let us know.