Executive Assistant

Are you an exceptionally organized, proactive, and dynamic professional? L'Oréal, the world leader in beauty, is seeking a talented Executive Assistant to directly support our Management Committee (ManCom) Members. This role offers a unique opportunity to work at the heart of our organization, driving key projects and ensuring operational excellence. Key ResponsibilitiesExecutive & Team Support: Provide comprehensive administrative and logistical support to ManCom members (5 managers). Travel & Expense Management: Coordinate domestic and international travel, including booking flights and hotels, and manage expense reports via Concur. Calendar & Meeting Coordination:

Manage multiple complex calendars (up to 5), organize meetings with internal and external partners. Event Planning & Execution: Lead logistics for significant company events, including the "Hackers Group" (up to 80 attendees), covering venue, catering, agency liaison, workshop setup, transfers, and supplier contact. Project Management: Drive dedicated projects in cooperation with ManCom members or HR Business Partners. Financial Administration: Manage internal orders, place purchase orders (POs), and work towards reducing PO creator numbers. Data & Survey Handling: Utilize Excel extensively for data export from forms/surveys and contribute to data-driven event preparation. Operational Support:

Handle ad-hoc requests, manage logistics for visiting teams (hotels, local arrangements), and assist with daily office needs (e. g. , food orders, supplies). What We're Looking ForConfidentiality: Ability to maintain confidentiality in all aspectsExperience: Similar role min 3 yearsExceptional Organization: Multi-tasking, prioritization, and attention to detail. Proactivity & Problem-Solving: A "can-do" attitude, ability to anticipate needs, connect the dots, and find solutions. Resilience & Assertiveness: Confidently navigate challenges and ensure task completion. Strong Communication: Excellent networking and interpersonal skills. Language Fluency: Fluent in both English and Polish. Technical Proficiency: Advanced Excel skills, experience with Concur. SAP or Ariba knowledge is a plus.

High Energy: Enthusiasm and creativity for executing diverse projects. Communication & Engagement: Act as an engagement officer, fostering effective internal communication. We Can Offer Wide benefits package including sports card, private health care, life insurance, pension package, and internal boutique with a discount. Friendly and dynamic work atmosphere in the diverse environment of the market beauty leader. Possibility to gain hands-on experience in ambitious projects. Mentor's guidance and #Learningneverstops mindset: wide learning and e-learning package (more than 22k courses and educational resources) dedicated Buddy from day one! Plenty of opportunities to grow - cross-divisionally and functionally. And more