Leasing Administration Coordinator

Dubai - Dubayy - United Arab EmiratesAbout The RoleAs a CBRE Leasing Administration Coordinator, you will providing administrative support to areas of the Leasing Business Line including operations, agreements, registrations and social media.What You’ll DoPreparation of Listing Authorization FormCreate new listings and update new ones on behalf of agentsCollect relevant listing documents from agents and apply for Trakheesi Permit Number per listingMonitor listing approval until it is published in CRM and Property portalsCoordinate with Photographer regarding listing photos when requiredKeeping eye across all listings, ensuring active, updated prices, photos, positioning etc. Timely renewal of portals (Property Finder / Trakheesi)Contract negotiation and preparation for HOD approvals. Agency registrations and submission of documents via Developers / LandlordsFill out CBRE Legal Forms for draft brokerage agreement reviews on behalf of the agentsTrack agency agreements for renewalsCompletion of Supplier Registration Form and collection of documents for Supplier onboarding as and when required. Liaise with Marketing Department on properties for social media postingManage Lead Conversion reportModify or update contact details on behalf of agents when requiredVerify all identification and company documents received from agents and clients are valid and clearPreparation of Agent-to-Agent formsRegister Initial Due Diligence check with compliance team ( upon agent request )Provide requested documents, liaising between agent and compliance. Upon compliance client approval, initiate invoicing on ramp with accountsReceive rent cheques, security deposit and commission cheque from agents and clients ( as where needed )Issue acknowledgement recent for any payments or documents receivedInform agent if any items are pending to prevent from client onboarding and / or pro forma issuance / tax invoice conversion. Maintain a Compliance and Billing tracker to ensure all the deals are recorded along with the relevant information (deal amount, fees, Coordinate with Admin Manager to resolve deal related issuesOversee office daily operations and report to Admin/Operations manager for any issues or repair requirementsWhat You’ll NeedHigh School Diploma or GED with 5+ years of job-related experience. In-depth understanding of a range of processes, procedures, systems, and concepts within own job function and basic knowledge of related job functions required. Expert knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc. Excellent organizational skills with a master-level inquisitive mindset. Why CBREWhen you join CBRE, you become part of the global leader in commercial real estate services and investment that helps businesses and people thrive. We are dynamic problem solvers and forward-thinking professionals who create significant impact. Our collaborative culture is built on our shared values — respect, integrity, service and excellence — and we value the diverse perspectives, backgrounds and skillsets of our people. At CBRE, you have the opportunity to realize your full potential.Our Values in HiringAt CBRE, we are committed to fostering a culture where everyone feels they belong. We value diverse perspectives and experiences, and we welcome all applications.Service line: None