Legal and Administrative Assistant - Singapore (Hybrid)

Under the supervision of the Office Administrator, the Legal and Administrative Assistant is responsible for providing in-office support to attorneys in the areas of reception, mail processing and distribution, records and file support, scanning, office maintenance, clerical support, and other administrative tasks as the attorneys and Office Administrator may assign. Requires excellent time management, communication and organizational skills.This is a hybrid position located in Singapore.ResponsibilitesEnsure accurate creation and submission New Client Matters (“NCM”) in accordance with firm standards.Maintain client tracking spreadsheets and coordinate with outside counsel to monitor status updates.Prepare attorney reimbursement requests, including currency conversions and submit for approval.Translate and format multi-page documents.Support attorneys in organizing and implementing global projects, including organizing and recording data, communicating with clients and local legal teams, ensuring timely responses to project deadlines, tracking relevant items in spreadsheets, etc.Communicate with attorneys’ clients with regard to administrative tasks on behalf of the firm.Provide front desk support by welcoming visitors and managing incoming deliveries.Manage mobile phone data roaming for attorneys during travel.Support client development initiatives and related activities. Arrange catering for meetings and make restaurant reservations. Manage daily mail and courier deliveries; sort, scan and process outgoing mail using postage equipment.Operate and maintain standard office equipment including laptops, copiers, printers and postage meter. Serve as point of contact for troubleshooting and liaise with service providers as approved. Order supplies, kitchen refreshments, firm stationery and business cards from approved vendors.Maintain physical and digital records using File Trail and NetDocuments; manage offsite storage logistics.Serve as liaison with building management regarding local maintenance/repairs including lighting, janitorial, and other facility related issues.Maintain cleanliness and organization of reception area and office; ensure a professional and welcoming environment.Maintain regular and reliable in-office attendance.Perform other duties as assigned to support office operations.Support attorneys in organizing and implementing global projects, including organizing and recording data, communicating with clients and local legal teams, ensuring timely responses to project deadlines, tracking relevant items in spreadsheets, etc.QualificationsHighly organized with ability to support multiple attorneys’ practices and coordinate multiple tasks and requests effectively.Demonstrates strong time management expertise with ability to prioritize and anticipate practice needs. Demonstrates initiative to identify, monitor and execute tasks related to case timelines. Demonstrates strong written and verbal skills to communicate effectively with internal and external parties.Demonstrates proficiency in using MS Office, Excel, Outlook and Adobe.Experience RequiredMinimum five (5) years of legal administrative experience required. Experience in labor and employment law preferred.About LittlerLittler is the largest global employment and labor law practice in the world exclusively devoted to representing management. With more than 1,800 attorneys in over 100 offices worldwide, Littler serves as the single source solution provider to the global employer community. Consistently recognized in the industry as a leading and innovative law practice, Littler has been litigating, mediating and negotiating some of the most influential employment law cases and labor contracts on record for over 75 years.Littler’s unparalleled commitment to labor and employment law helps clients navigate a complex business world with nuanced legal issues—building better solutions for clients’ toughest challenges. With deep experience and resources that are local, everywhere, Littler is fully focused on its clients. With a diverse team of the brightest minds, Littler fosters a culture that celebrates original thinking. And with powerful proprietary technology, Littler disrupts the status quo—delivering bold, groundbreaking innovation that prepares employers not just for what’s happening today, but for what’s likely to happen tomorrow.BenefitsWe offer a comprehensive and flexible benefits package that provides you and your family with quality care. Benefits include comprehensive medical, dental and vision, employee assistance program, life insurance, sickness, disability and income protection, social insurance, paid holidays, and vacation.For inquiries regarding this opportunity, please e-mail Alyssa Maggiacomo at AMaggiacomo@littler.com with the job title in the subject line.Littler Mendelson is proud to be an equal opportunity employer.This job posting is a general description of the types of responsibilities that are required of an individual in this job. It is not intended to be a complete list of the responsibilities, duties and skills that may be required for this job.