Legal Operations Project Associate

Main Responsibilities Project ManagementLead and coordinate legal operations projects across business groups, including technology implementations, process improvements, and reporting initiatives.Develop project plans, timelines, and stakeholder communications to ensure successful execution.Collaborate with Legal, Finance, IT, and HR teams to align project goals with business priorities.Monitor project progress, identify risks, and implement mitigation strategies.Vendor & Spend ManagementOversee vendor onboarding and compliance processes in partnership with AP and SimpleLegal.Manage timekeeper approvals, invoice audits, and matter creation workflows.Analyze vendor performance and spend data to identify cost-saving opportunities.Develop and refine vendor-related policies and procedures.Reporting & Data IntegrityDesign and deliver reports and dashboards to support legal operations and leadership decision-making.Ensure accuracy and consistency of data across systems (SimpleLegal, ServiceNow, SharePoint).Conduct regular audits and implement data governance best practices.Identify trends and insights to inform strategic planning and operational improvements.Contract Administration & IntakeManage legal request intake via ServiceNow, ensuring timely triage and assignment.Support contract lifecycle management, including execution, retention, and client communications.Develop and maintain contract templates and playbooks in collaboration with legal teams.Communications & Stakeholder EngagementDevelop internal communications strategies to support legal operations initiatives.Facilitate training and onboarding for legal tools and processes.Serve as a liaison between Legal Operations and internal/external stakeholders. Knowledge/ Experience Required Bachelor’s degree / 3-5 years of proven experience in legal operationsEnglish and SpanishDemonstrated success supporting complex, cross-functional legal operations projects, including technology implementations, process optimization, and change management initiativesExcellent written and verbal communication skills, with ability to influence and engage stakeholders at all levels, including senior leadership, across diverse cultures and geographiesProven ability to develop, implement, and maintain standard operating procedures (SOPs) and best practices for legal and business processesStrong proficiency in business and legal technology platforms (e.g., Microsoft 365, SharePoint, ServiceNow, e-Billing, Contract Lifecycle Management, AI-enabled legal tools, data visualization/reporting tools)Demonstrated ability to maintain sensitive informationStrong client service orientation and demonstrated high level of independence and initiativeBehaviors that can help you succeed at Orbia: Develop yourself & Others. Foster Collaboration & Inclusion Drive Results Provide Vision & Direction