Logistics and Facilities Manager - Project Support Unit, Ethiopia (M/F)

EthiopiaLogistics and Facilities Manager - Project Support Unit, Ethiopia (M/F)OrganizationExpertise FrancePosted 5 Nov 2025 Closing date 26 Nov 20251/ Context and projectAbout Expertise FranceExpertise France is the public agency for the design and implementation of international technical cooperation projects, a member of the AFD Group. The Agency intervenes around four priority areas:Democratic, economic and financial governance.Peace, stability and security.Climate, agriculture and sustainable development.Health and Human Development.In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise as well as a project coordinator involving public expertise and private know-how.With a turnover of €450 million in 2024 and more than 350 ongoing projects in 140 countries of intervention, Expertise France is the leading public agency for French international technical cooperation.Expertise France in EthiopiaWith more than 120 million inhabitants, hosting the African Union headquarter, Ethiopia is a key country on the continent. In recent years, the country has seen a constant strengthening of its bilateral cooperation with France and benefits from the largest European programme in sub-Saharan Africa.This has resulted in an increase of more than 140% in the Agency's portfolio in 2024, which now stands at €32 million and is expected to exceed €45 million by the end of the year. The country is also home to two strategic regional projects in education and heritage, and a team of 3 ITE, which is being reinforced by 6 additional ITE.The Expertise France country team should increase to nearly 50 people.To support this development, the Agency has decided to structure a country directorate and a project support unit in Addis Ababa, as of September 2025.Location and positionBased in Addis Ababa, Ethiopia, the position of Logistics and Facilities Manager (hereafter “Logistics Manager”) is under the direct reporting Support Services Coordinator (SSC) of the Project Support Unit (PSU).The managerial report line is: SSC / Country Director / Geographical Department / Operations Department.The functional link of the Logistics division is provided by the Facilities and IT Services Departments based at the headquarters in Paris and the Regional Security Coordinator based in Nairobi.The PSU is made up of four main units supporting the implementation of projects: Procurement and contract, Logistics, Administration and Finance and Human Resources.The Logistics Manager will coordinate the Logistics unit and supervise two Logistics Officers (Facilities and Programs) as well as drivers (three to date).2/ Job DescriptionMain missions:The Logistics Manager in delegation and under the supervision of the SSC manages the logistics activities of the projects and the PSU. She/he shares with the SSC, the responsibility for representing and implementing security in the mission. She/he is in charge of computer monitoring, equipment performance and ensures the backup and protection of data.She/he ensures the proper supply of the office and projects and stock management. She/he is responsible for the management of the office's equipment: vehicles, telecommunications, IT and security. He/she is responsible for ensuring compliance with the rules of equipment management.The logistics manager setup and ensures the management and good organization of his/her team; as well as the continuous training of the teams in logistics procedures.She/he is responsible for the preparation, proper execution and follow-up of events organized by the projects as well as the travel made by the EF staff and guests; in collaboration with the Project Managers.She/He ensures the logistical reporting of the office to the coordinator and the head office.She/he acts as the SSC on logistical issues in case of absence.Main activitiesSecurityDetermine, with the SSC and the Regional Operations Security Coordinator, the means to be implemented to ensure the safety of the teamsTrain teams in procedures related to movement and building securityIn collaboration with the SSC, establish and maintain informal links and a network of contacts allowing for the collection of information as well as the monitoring and analysis of the political, security and geopolitical context in the countryTake part in the management of security crises in accordance with the security plans in close collaboration with the SSC and the regional coordinatorSet up an Office Safety Pack and update it monthly: Summary sheet, safety plan, evacuation and hibernation plan, as well as risk analysis and safety phase documentsParticipate in the safety and context briefing of newcomers or hires. Ensure the dissemination of new information or modification of the analysis and the measures put in placeParticipates in the creation of safety diagnostic tools with the SSCPrepare the internal security monitoring document. File and archive security-related documentsImplement a procedure for the management of work ordersSupervise the outsourced security management of the premises on a daily basis (locking, guarding, etc.)Track and maintain the office monitoring system in working orderOffice Premises and Inventory ManagementLiaise with the building owner in for breakdowns, improvements, contractual aspects, etc.Check electricity and water consumption before transferring the bill to the finance departmentEnsure the preventive maintenance of equipment (air conditioners, photocopiers, etc.) and follow up on the maintenance carried out on the building, elevators, etc.Optimize workspaces. Ensure the hygiene and cleanliness of the buildingSet up a regular inventory of furniture and equipment as well as its use. Make sure they are coding.Track office supply inventory and conduct regular inventoriesPropose a reallocation of the equipment remaining at the end of the program in collaboration with the operational staff, the headquarters and the SSCValidate the Out of stocks requests for projects and PSU managers.Events, passenger travel and freight transportIn collaboration with the Project Managers, establishes a calendar of events planned for the year, develops a retro-schedule for each one, defining the tasks and responsibilities of the members of his team and the support needs of other departments if necessaryIdentifies external contractors and provides regular updatesOrganizes and monitors the progress of these events, and ensures that they are closedCollects the national and international travel needs of missionaries (EF or umbrella employees, ITEs, partners and guests, headquarters visits, etc.) identified by the projects.Establishes and ensures the completeness of travel files (visas, assignment or invitation order/letter, tickets, hotel and/or meeting room reservations, etc.)Ensures that the missionaries are well taken care of and is in charge of providing support on requests for modifications or unforeseen changes.Ensure the follow-up of the importation of goods and items into the territory and the Agency's compliance with customs formalities in conjunction with the company in charge of the previously identified customs clearance formalitiesSupervise the national transportation of goods (identification of carrier(s), loading, inventory, etc.)Management of the computer, telecommunications and information systems equipmentSize and define the investment and depreciation plans for the computer equipment (computers, printers, network, remote monitoring and means of communication). Anticipate the need for replacement and provision of new projectsMonitors equipment allocation and loansEnsure the proper functioning of equipment. In conjunction with the IT department at headquarters, ensure the proper installation of basic software and access for each user to the intranet and internal SaaS.Receive equipment maintenance and malfunction needs and propose a repair and upgrade planSetting up and controlling the telephone credit management procedureIn conjunction with the head office, establish data protection standards (in compliance with national legislation and the European GDPR)Develop a data backup planFleet ManagementConsolidate and analyse monthly fleet consumptionImplement the management method for the supply of fuel, spare parts and consumables to the vehicle fleetSupervise the administrative management of vehicle-related documents (logbook, contracts, insurance, registration, etc.)Ensure the execution of vehicle maintenance operationsValidates vehicle repair needs; controls the need, defines the terms and conditions and validates the expenditureEnsure the presence of the appropriate kits sets in each vehicle (pharmacy, logbook, fuel and movement tracking, etc.)Enforce rules related to the movement of vehicles and peopleParticipate in the implementation of logistics framework contracts (transport of people, goods, freight forwarder, office supplies, etc.) in line with the needs of the PSU and the projectsValidate the initial expression of needs, the specifications of logistics tenders and participate in the bid validation committeesBe responsible for the follow-up of logistics framework contracts and the link with the concerned suppliers and sub-contractors (maximum amount, validity dates, validation of invoices, etc.)Management Of The Mission's Logistics Framework ContractsParticipate in the implementation of logistics framework contracts (transport of people, goods, freight forwarder, office supplies, etc.) in line with the needs of the PSU and the projectsValidate the initial expression of needs, the specifications of logistics tenders and participate in the bid validation committeesBe responsible for the follow-up of logistics framework contracts and the link with the concerned suppliers and sub-contractors (maximum amount, validity dates, validation of invoices, etc.)Team ManagementPrepare and ensure the proper implementation of the logistics team's schedulesEstablishes initial objectives and evaluates the performance of staff under his/her direct supervision. Defines a support plan for the members of his teamTrain logistics teams on EF proceduresOrganize training workshops on themes according to the needs identifiedVarious activitiesActing as the SSC's staff, in the event of absence, on matters that concern him/herSend monthly logistics reports to the SSCAnalyse and propose plans for continuous improvement of national processes and rules related to the implementation of EF policiesParticipate in the preparation of donor reports according to the needs expressed by the Project ManagersIn the context of the development of new projects, contributes to the identification of logistical means and definition of the related budget in connection with operations and the SSCHigher education in logistics, IT, supply chain or relevant experienceAt least 5 years' experience in a similar positionExperience in team management;Experience with donors (especially EU and AFD) and financial reporting is an assetExperience in department structuring highly appreciatedAbility to work in a demanding environmentStrong capacity for autonomy, patience with users and impartialityStrong ability to work, rigor and organizationThis list of responsibilities is not exhaustive. The Logistics Manager will also have to support the Logistics team and more broadly the PSU and the Projects in any task necessary for the proper functioning of the department.3/ profileQualifications And ExperienceHigher education in logistics, IT, supply chain or relevant experienceAt least 5 years' experience in a similar positionExperience in team management;Experience with donors (especially EU and AFD) and financial reporting is an assetExperience in department structuring highly appreciatedSkills and knowledgeExcellent proficiency in office software toolsInterpersonal skills. Team spirit and collaboration. Service orientationExcellent analytical and report writing skillsExcellent written and oral expression in English. Fluency in French is an asset.4/ Conditions of employmentEmployment contract under local law, via a third-party employer companyDuration of the contract: Fixed-term contract of one year renewable with the possibility of renewal or extension and/or perpetuation before the end of the contract depending on the performance evaluation and available budget.Job Location: Addis AbabaStart date: 15 December 2025How to applyNB: candidates interested in this opportunity are invited to submit their CV and cover letter as soon as possible, Expertise France reserves the right to proceed with the pre-selection before this date.Apply before the 26/11/2025, 11:59pm, here:https://expertise-france.gestmax.fr/14163/1/logistics-and-facilities-manager-project-support-unit-ethiopia-h-f/en_US?backlink=searchJob detailsCountryEthiopiaCity Addis Ababa SourceExpertise FranceTypeJobCareer categoryLogistics/ProcurementYears of experience5-9 yearsThemeSafety and SecurityShare Share this on Facebook Share this on X Post this on LinkedIn