management/office assistant

Vacancymanagement/office assistantarticle_published_on_label November 7, 2025Location Wageningen End date Mon 17 November 2025 Respond Click here to respondYour jobAre you the connecting link who wants to support our chair group? Are you hands-on and would you enjoy working on the most sustainable campus in the world? Are you sufficient in Dutch? Then read on and apply quickly!Please be aware a good command of the Dutch language is mandatory for this positionThe Water Resources Management (WRM) chair group is looking for an independent management/office assistant to provide administrative support to the secretariat.Your Tasks As a Management/office Assistant IncludeCalendar management;Drafting and maintaining the data management plan;Managing the website and communication;Light administrative tasks such as keeping track of PhD candidates within the group, entering grades, and handling contracts for student assistants;Organizing and taking minutes of meetings;Organizing events;Organizing team-building activities;Assisting with procedures for international employees joining the chair group;Keeping light administrative records such as PhD candidates in the group, grade entry, and student assistant contracts;Welcoming new employees;Assisting the chair holder;Handling orders.For this position, we are looking for someone who is available for 20 hours per week. Our preference is for these hours to be spread over 4 working days (for example, 5 hours per day) to ensure continuity in the office. Alternative working arrangements can be discussed.TeamTogether with your direct colleagues at WRM, you ensure proper coordination of tasks and efficient operation of the secretariat. You will maintain close contact with the chair group administrators and the chair holder.Working as a management/office assistant at Wageningen University & ResearchYour new colleagues warmly welcome you to Wageningen University & Research (WUR). Collaboration with colleagues in an informal environment is highly valued by management/office assistants within WUR. Combined with a high degree of autonomy, independence, and the possibility to work in a hybrid format, this makes the work-life balance highly appreciated.Your qualitiesYou are independent, proactive, organizationally aware, and accurate. You communicate clearly and pleasantly (both verbally and in writing) in Dutch (at least B2 level) and English. We are looking for someone who can easily switch between programs, maintain an overview, bring structure, and is not afraid to take initiative. You also contribute ideas about internal communication and help optimize our internal processes. There is plenty of room for your own input.What You BringA service-oriented attitude;Several years of experience in a similar position, preferably within a university environment;Strong communication skills, integrity, and flexibility;The ability to work in a dynamic work environment;Excellent computer skills;Experience with and affinity for WUR systems such as Osiris, Hora Finita, ProQme, and MobileXpense is an advantage.In our international working environment there is an increasing amount of communication in English. For this position it is about language level B1 .We offer youWageningen University & Research offers excellent terms of employment. A few highlights from our Collective Labour Agreement include:sabbatical leave, study leave, and partially paid parental leave;working hours that can be discussed and arranged so that they allow for the best possible work-life balance;there is a strong focus on vitality and you can make use of the sports facilities available on campus for a small fee;a fixed year-end bonus of 8.3%;excellent pension scheme.In addition to these first-rate employee benefits, you will of course receive a good salary. Depending on your experience, we offer a competitive gross salary of between €3.029,- and €3.623,- for a full-time working week of 38 hours, in accordance with the Collective Labour Agreements for Dutch Universities (CAO-NU) (scale 6). For this position, we are looking for someone who is available for 20 hours a week. Our preference is for 20 hours over 4 working days (for example 5 hours per day). As for your contract, we initially offer a one-year contract that can be extended - if possible within (company) organizational circumstances - on good performance. Of course, we are happy to have a conversation with you if you have any questions about this.Wageningen University & Research offers plenty of opportunities for growth and development, with a strong internal recruitment policy and excellent training programmes.You will work on the greenest and most innovative campus in the Netherlands, in an international and open working environment. For 20 consecutive years, we have been voted the "best university" in the Netherlands! A place to be proud of.Due to Dutch immigration laws, candidates from outside the EU/EFTA zone, can usually not be hired for this position. More information can be found on the website of the Dutch Immigration and Naturalization Service.Do you want more information?For more information about the position, please contact Petra Hellegers, Chair holder WRM e-mail: Petra Hellegers@wur.nl.Questions about the procedure? Get in touch with Jessa Rozema corporate recruiter, via jessa.rozema-stol@wur.nl.Ready to apply?Click on the application button next to the vacancy on our website. Only applications submitted through our website will be considered.Please apply with a Dutch CV and a Dutch motivational letter.You can apply until 17 November 2025. The first interviews are scheduled for week 48, 2025.ProcedureAs part of our selection process, an assessment may be incorporated within the procedureWelcome, safe, and valuedWageningen University & Research (WUR) highly values diversity and inclusion because we believe that different insights lead to innovative solutions. We create a work environment where everyone feels welcome, safe, and appreciated, regardless of background, identity, or experience. Together, we are building a culture where everyone's unique contribution adds to the success of our organization.We areThe mission of Wageningen University & Research is ‘To explore the potential of nature to improve the quality of life’.We pursue this mission through a synergistic approach between Wageningen University and Wageningen Research Foundation (applied research). Our research focuses on questions within the domains of food, living environment, and society. With approximately 30 locations, 7,700 staff members, 2,500 PhD candidates, and over 13,000 students, Wageningen University & Research is among the world’s leading knowledge institutions in its domain. The integral approach to challenges and the collaboration across various disciplines form the core of the unique Wageningen approach.Read the 5 reasons why your future colleagues enjoy working at WUR.We will recruit for the vacancy ourselves, so no employment agencies please. However, sharing in your network is appreciated.Apply