Management Services Associate

DEADLINE FOR APPLICATIONS6 November 2025-23:59-GMT+05:00 Pakistan Standard Time (Karachi)About The JobJob Title: Management Services AssociateGrade: SC6 Type of contract: Service Contract Duration: 6 Months (With possibility of extension)Duty Station: Islamabad, PakistanDate of Publication: 23 October 2025Deadline of Application: 6 November 2025This Vacancy Announcement is for Pakistan Nationals Only. Note: This vacancy announcement will also be used to build a roster of prequalified applicants for future opportunities within same job profile at the current or lower level in Pakistan.TERMS & CONDITIONSWFP offers a competitive benefits package including salary, pension, leave plus a medical insurance.Important: All educational documents must be verified/attested by the Higher Education Commission (HEC). Appointment will be subject to submission of HEC-verified degrees. ORGANISATIONAL CONTEXTThe job holder will report to the Head of Unit/Management Services Officer or the designate. At this level job holders are expected to demonstrate responsibility and initiative to respond independently to queries with only general guidance. Job holders have a level of expertise and knowledge to adapt and contribute to the development of systems and processes to continually improve the level of support provided. Job holders are expected to use judgment in dealing with unforeseen daily problems, manage resources, and coach and coordinate a team of support staff.JOB PURPOSETo provide specialized support and coordinate the delivery of client-focused and value-for-money services pertaining to the Management Services portfolio.KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive)1. Coordinate administrative and technical support within the Management Services portfolio to ensure efficient and high-quality service delivery.2. Oversee day-to-day operations to ensure functionality, cleanliness, and safety of the premises/facilities including maintenance and repair services while identifying improvements to enhance service efficiency and cost-effectiveness.3. Assist in procurement planning related to facilities and inventory needs.4. Support office relocations, renovations, and space planning in collaboration with relevant teams.5. Maintain records of lease agreements, service contracts, and compliance documentation.6. Maintain accurate records of all office assets and consumables using approved inventory systems.7. Conduct periodic physical verification of assets and reconcile discrepancies. Ensure proper tagging, tracking, and reporting of assets in line with corporate policies.8. Coordinate asset disposal processes, including documentation and reporting as per corporate guidelines.9. Collate and analyze data and prepare and/or consolidate reports to contribute to decision- making and efficient management of resources.10. Utilize digital tools and technology applications to improve working practices and customer service and effectively adopt new technologies that are introduced at the workplace.11. Participate in the preparation of inter-agency initiatives as part of UN Reform to achieve cost savings and enhancement of service quality.12. Collaborate with other WFP functions and external service providers to ensure efficient and seamless service delivery.13. Provide advice and support to staff at Country and Provincial Offices to ensure team objectives are met in line with required standards.14. Provide training and guidance to staff to improve understanding of Management Services regulations, policies, procedures, processes, standards and systems.15. Contribute to emergency preparedness and response by allocating resources, offering analytics, and providing services.16. Any other task in line with the position level and expertise.EDUCATION & EXPERIENCEEducation: Completion of secondary school education with a post-secondary certificate in the related functional area is required. University degree in Business/Public Administration, Finance, Engineering, or other relevant field relating to Administration, Facilities and Assets’ Management is desirable.Experience:• Minimum of 6 years of progressively responsible work experience in the field of Office Administration, Management Services, Assets, Facilities, Fleet Management and other related areas of responsibilities.• Has experience in collating data and preparing reports pertaining to Management Services portfolio such as management of Assets, Facilities, Fleet, Travel, or similar areas.• Has demonstrated a sound understanding of Administration / Management Services regulations, policies, procedures, processes, standards, and systems at national and/or international organizations especially working experience in humanitarian organization managing Facilities and Assets.• Has experience in coordinating the work of others and providing guidance and training. Has experience working with teams across different functional areas.Language: Fluency in both oral and written communication of English and Urdu languages.HOW TO APPLYTo be considered, interested candidates are invited to apply via (https://www.wfp.org/careers/job-openings). Only short-listed candidates will be contacted.WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.