Stage & Events Coordinator, Entertainment & Attractions

REQ12984 Stage & Events Coordinator, Entertainment & Attractions (Open)Position SummaryThe Stage and Events Coordinator, Entertainment & Attractions co-ordinates, implements and prioritizes of all Departmental tasks and projects while delivering the mission, values, and vision of City of Dreams in accordance with the SOPs of the Company. This position is responsible for coordinating all events as assigned, both in house and external, from pre-event to post-event. Primary ResponsibilitiesCoordinates and supervises the progress of related projects (tasks, activities, promotions, events, orders, etc.

)Events organization ranging from Marketing Events, Internal Business Unit events, Touring Production, Rentals, Fashion shows, Concerts, Sporting Events, CSR events, Parties, and so on. Performs daily in-depth inspections of venues and workflow. Generates pre-show checklists, calendars, call sheets, skins, and other paperwork as needed. Coordinates with other departments and external companies as neededCoordinates crew and performers both pre and during the event (both in and out of house). Tracks financials for the assigned event, both on a per event and yearly basis in an excel or other tracking system as needed.

Includes getting quotes, sending invoices for internal processing, etc. Provides real time support and guidance in operations and instructions to staff when neededAssists in maintaining all tools and BOH facilities in top conditionsPerforms routine maintenance checks, safety checks and risk assessmentsHosts events as an event organizer and/or supervise and support the event(s) as assigned. Coordinates in developing, organizing and implementing of all activities, e. g. class, parties, event, etc. inside the premisesLiaises between the Company and the VendorsAssists in implementation of the creative activity curriculumAssists on the creation and delivery of the activities implemented e. g.

song and dance, stage characters, singing, performing, playing, acting, dancing, etc. in reasonable timelineWorks closely with entertainment team members and other related Departments for smooth executionContributes to ideas and initiatives to the greatest extent possiblePerforms associated administrative duties as required, by assisting Management with the preparation of various forms, budget reviews and other reportsCommunicates with partners on behalf of the department to achieve profitable deals, cost efficiency and quality of workDoubles up as needed per relevant other skill sets for events if applicable, such as: Promo Girl, Dancer, Singer, musician, DJ, MC/Emcee, Seamstress, etc.

Adheres to all Company policies and proceduresCoordinates meetings as necessary per event, generates agendas, takes and distributes meeting notes, completes pre and post events questionnaires and reports with the related business units, updates events calendars, etc. Assists content team to book artists/talent/events as neededOther duties as assignedQualificationsEducation & ExperienceEvents and/or theatrical stage management experience of minimum 2 years (preferably from within Events or theatrical productions in a corporate environment)Bachelor’s Degree in Theatre stage management, event coordination, or any other related field.

Proficient in using Theatrical and Office Technology and Online SystemsSkills / CompetenciesAbility to speak and write English (and Greek Preferred)Possess computer skills Excel, Word, PowerPoint, Outlook, etcExceptionally Strong Organisation skills and work ethic neededAbility to perform under pressure and have an aptitude for problem solvingAbility to work nights, weekends, public holidays, on an eight hour schedule