Admin Assistant/Receptionist (On-site)

Job Title: Admin Assistant/Receptionist (On-site)Reports to: People & Culture Manager Date: July 2025About MerrithewMerrithew® is the global leader in mind-body education and equipment. Founded in 1988, the company has trained more than 80,000 instructors and partners worldwide, developed six innovative education programs— STOTT PILATES®, ZENGA®, Total Barre®, Halo® Training, Merrithew Fascial Movement and CORE™ Athletic Conditioning & Performance Training™— and has produced an extensive line of professional and at-home equipment and accessories for personal and professional use. Join Merrithew in its mission to inspire people worldwide to lead healthier lives through premium education programs and cutting-edge equipment.

With a focus on world-class education and industry-leading equipment, Merrithew is dedicated to promoting optimal fitness and wellness for all. Position OverviewThe Administrative Assistant/Receptionist is responsible for providing administrative support to maintain the efficient and effective operation of the office. This role involves tasks including correspondence, scheduling, document preparation, and supporting internal teams. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities with professionalism and discretion.

Key ResponsibilitiesGreet visitors and clients in a professional and friendly mannerAnswer and route incoming calls and emails to appropriate departmentsManage reception area to ensure it is clean and welcomingReceive and distribute mail, packages, and deliveriesMaintain visitor logs and security protocolsSchedule meetings, appointments, and conference roomsPrepare and edit correspondence, reports, and other documentsHandle data entry, filing, scanning, and record keepingSupport internal departments with general administrative tasksCoordinate courier services and logisticsProvide general administrative support including correspondence mailing, scanning, faxing, and copying. Schedule meetings, appointments, and travel arrangements. Assist in the preparation of regularly scheduled reports and presentations.

Respond to incoming calls, emails, and other communications internally and externally. Support team members and departments as needed for events, reports, and administrative projects. Other tasks and responsibilities as needed. Skills And QualificationsEducation: High school diploma; post-secondary education or diploma in Office Administration is an assetExperience: Minimum 2 years in an administrative/receptionist roleSkills & Competencies: Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Excellent written and verbal communication skillsStrong organizational and time-management skills. Ability to work independently and in a team environment. Professional demeanor and strong interpersonal skills.

Fitness industry experience is an assetMerrithew™ is committed to providing accessible employment practices that comply with the Accessibility for Ontarians with Disabilities Act (AODA). Merrithew is committed to providing a barrier-free access workplace. If you need accommodation at any stage of your application, or want more information on our accommodation policies, please contact us “careers@merrithew. com”Merrithew™ is proud to be an Equal Opportunity Employer. Our organization respects and follows the letter and spirit of the Ontario Human Rights Code. We celebrate diversity and are committed to creating an inclusive environment for all employees.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or any other code grounds.