Office Administrator cum Receptionist

Location :- Abu DhabiBrief about company :- Mazrui International is a diversified holding group with wide variety of businesses in different sectors such as Financial Investment, Oil & Gas (Oilfield Services), Chemicals, Real Estate, Trading, Distribution, Retail, Logistics, Transportation, Hospitality, Education etc. This role is with Website :-https://www.mazruiinternational.ae/ (Main Holding Group)Job Title :- Office Administrator cum ReceptionistReporting to :- Finance Manager Job Objective :- Responsible for providing efficient and professional administrative support to the Investment Office by managing the reception area, welcoming and assisting visitors and guests, coordinating meetings, maintaining office calendars, and ensuring smooth day-to-day office operations. The role is responsible for handling finance related documentation, monitoring emails, preparing routine correspondence, and supporting internal teams with administrative tasks to uphold a high standard of service and organizational efficiency.Key Responsibilities/Duties :-Reception:Greet and welcome guests as soon as they arrive at the officeDirect visitors to the appropriate person and officeOffer refreshments to visitors where appropriateOrganize catering for meetingAnswer, screen, and forward incoming phone callsEnsure reception area is tidy and presentable, with all necessary stationery and material (e.g., pens, forms, and brochures)Provide basic and accurate information in-person and via phone/emailReceive, sort, and distribute daily mail/deliveriesMaintain office security by following safety procedures and controlling access via the reception desk (monitor logbook)Update calendars and schedule meetingsBook meeting roomResponsible for office stationaries & kitchen suppliesPerform other clerical receptionist duties such as filing, photocopying, etc.Office Management:Oversee and support all administrative duties in the office and ensure that office is operating smoothlyAdministering the contact emailsHandling Petty cashResponsible for Purchase Orders.Administering IN & OUT Documents, including arranging couriersIssue visitor passes where requiredManage office supplies inventory and place orders as necessarySet up meeting room with necessary stationery and equipmentCoordinate with suppliers for office maintenanceMaintain and manage executive calendars, ensuring all appointments are kept and organized.Finance Support:Assist preparing KYC documents (Trade License, Company Formation documents, Passport etc.) Certification/Re-Certification/Renewals)Assist preparing capital call ordersMonitoring all the investment related emails on daily basisDownloading bank statements of payments made and received from the bank portal and attaching with internal documents for records and audit purpose.Handle confidential financial information.Process invoices, expense reports, and purchase ordersAssist with budget tracking and financial reportingAdministrative Support:Assist with the preparation of reports, presentations, and correspondence.Manage and organize company documents, records, and databasesHandle confidential information with discretionPerform other clerical receptionist duties such as filing, photocopying, etc.Ability & Skills:Must we well verse and equipped with basic office management etiquetteKnowledge of office management and basic bookkeepingProficient in English (oral and written)Excellent knowledge of MS Office (especially Excel and Word)Strong communication and people skillsGood organizational and multi-tasking abilitiesProblem-solving skillsMaintain a neat and well-groomed appearanceMaintain a high degree of confidentialityAdhere to company policies and proceduresRepresent organization in an ethical and professional mannerCommunicate verbally with confidence and clarityFollow instructions properlySet priorities, plan and organize tasksSchedule activities accuratelyPay attention to detailComplete tasks on timeExperience :- Minimum 3 to 5 years in a similar role in the UAEAcademic Qualifications :- Diploma / graduate degree in any discipline with courses in typing, and general office procedurePlease apply by attaching your CV only if you have relevant experience and qualifications.Due to high volume of applications, only shortlisted candidates will be contacted.