Office Administrator

Overview Position title: Office Administrator Location: Calgary, Alberta – hybrid Salary range: Competitive salary plus benefits Position type: Part-time & permanent (with potential to move to full-time) JSP Reference: P1 Schedule: Flexible, with expected availability during regular office hours unless calendar blocked off Reporting: Operations Manager  To apply and see other opportunities at Highwood please copy and paste this link into your browser to visit our careers page - https://highwoodemissions.com/about-highwood/#careers.  About Highwood Highwood Emissions Management is on a mission to make industrial emissions transparency the new default. Since launching in 2020, our team of engineers, scientists, and policy experts has helped energy producers representing 10% of global oil & gas output slash methane and carbon emissions—and earn OGMP 2.0 Gold Standard certification—faster and at lower cost.  We operate like a high-growth startup: rapid experimentation, continuous learning, and measurable impact. You’ll tackle complex climate challenges alongside industry pioneers, supported by a culture of respect, curiosity, and a good dose of fun. The pace is brisk and the problems are tough, but the rewards—professional growth, real-world impact, and equity in our success—are big.  If you thrive in ambiguity, value collaboration, and want your Monday morning to matter, let’s talk.  Highwood Emissions Management (Highwood) is an equal opportunity employer working to enable diversity in the workforce. We welcome all applicants regardless of race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status. We also value diversity of worldview, experience, and perspective. Your Mission  The Office Administrator plays a key role in keeping our office running smoothly and supporting the broader team. This position oversees daily office operations and systems, assists with accounting and HR administration, supports marketing activities, and provides executive assistance as needed. It’s a varied and collaborative role ideal for someone who enjoys keeping things organized and helping different areas of the business succeed.  Key Responsibilities Maintain and improve office systems, including records management in SharePoint, supplies, and technology coordination. Provide administrative support for accounting tasks using QuickBooks such as invoicing, expense tracking, and reconciliations. Assist with HR processes, including hiring, onboarding and employee recognition awards Support marketing activities by helping with event coordination and promotional materials. Coordinate meetings, travel arrangements, and company events. Act as the first point of contact for visitors and general inquiries. Support the executive team as needed.   The Benefits At Highwood, we are committed to the physical and mental health of our employees and of their families: Our Canadian health and dental benefits package includes - coverage for dental visits, prescription drugs, vision, massage, physiotherapy, and psychotherapy - we pay the premiums, and the package includes your partner and dependents. We offer $5,000/year to help cover non-essential educational pursuits of your choice. For our Canadian employees, we provide RRSP matching after one year. We have an Employee Stock Ownership Plan (ESOP) We offer similar benefits to our employees elsewhere in the world.  About You  You are a collaborative team player who loves a challenge and likes to problem solve. You have: Some experience in an administrative or office coordination role. Experience with SharePoint and other elements of Microsoft 365. Some experience with QuickBooks is helpful but we can teach you. Highwood’s promise to staff and contractors is to: Treat you with respect, fairness, and honesty. Give you a voice. We will encourage you to question the way we do things, and empower you to speak your mind. Understand your goals, insomuch as you are willing to share, and work to help you achieve them. Support your growth, promote you, and provide opportunities to expand your network and foster your professional identity. Appreciate, recognize, and reward your contributions and wins. Make time to have fun and celebrate success. Foster an environment that encourages you to share your concerns, no matter how small they might seem.   Your promise to Highwood is to: Treat others with respect, value their contributions, and lift them up, even when they fail. You never know how others might be struggling. Be patient with yourself. We work on unsolved challenges. We expect mistakes and see them as learning opportunities. Strive to continually learn and grow professionally and personally, regardless of where you started and where you might end up. Embrace innovation and change – there is no destination. Do your best – only you know what that means. Set boundaries and respect them. Take a break when you need it.  APPLY NOW To apply and see other opportunities at Highwood please copy and paste this link into your browser to visit our careers page - https://highwoodemissions.com/about-highwood/#careers.    Only applicants selected for an interview will be contacted. Thank you for your interest.