Office Administrator

Our CompanyOaktree is a leader among global investment managers specializing in alternative investments, with over $200 billion in assets under management. The firm emphasizes an opportunistic, value-oriented and risk-controlled approach to investments in credit, private equity, real assets and listed equities. The firm has over 1400 employees and offices in 25 cities worldwide.We are committed to cultivating an environment that is collaborative, curious, inclusive and honors diversity of thought. Providing training and career development opportunities and emphasizing strong support for our local communities through philanthropic initiatives are essential to our culture.For additional information please visit our website at www.oaktreecapital.com.ResponsibilitiesBased in Tokyo, the Office Administrator will include, but is not limited to have the following responsibilities:Office AdministrationAnswering incoming calls and directing them to the appropriate person.General upkeep and tidiness of the office and meeting rooms. Liaison for office related external vendors.Mail processing.Acting as Fire Warden and First AiderManagement of Meeting Room and Guest/Visitor ExperienceGreeting and attending to guests and visitor needs (making copies, arranging taxis, flight check-in, etc.);Booking conference rooms and managing conference room calendarsMeeting catering services.Managing access and assigning workstations for all Oaktree Visitors.Office supplies Procurement.Product sourcingStock supervisionPurchasing Logs; upkeep and accounts reconciliationAdministration of all corporate pantry/cateringBudget AdministrationAll corporate services invoice processing in workday.Local management of budget spend, forecasting and returnsEvents Administration – organizing and managing events“Our Communities Matter” Volunteer opportunitiesYear End PartyD&I celebration events etcExperience RequiredMinimum two years’ experience as an Office Assistant, within a professional firm;Strong negotiation and relationship Management skillsProven ability to manage tasks with competing priorities and deadlines, independently determining order of priority and self-initiating other value-added tasks; andStrong working knowledge of office applications, including Microsoft Word and Outlook; Adobe Photoshop preferred.Personal AttributesExcellent interpersonal, verbal and written communication skills.Outstanding organizational skills with strong attention-to-detail.Self-starter with a proven ability to take initiative, ownership and possess a strong work ethic.Possess willingness to help and outstanding customer service skills.Team-oriented with strong integrity and professionalism.Must be able to handle highly confidential situations with professionalism and tact.EducationBachelor’s Degree requiredEqual Opportunity Employment PolicyOaktree is committed to diversity and to equal opportunity employment. Oaktree does not make employment decisions on the basis of race, creed, color, ethnicity, national origin, citizenship, religion, sex, sexual orientation, gender identity, gender expression, age, past or present physical or mental disability, HIV status, medical condition as defined by state law (genetic characteristics or cancer), pregnancy, childbirth and related medical conditions, veteran status, military service, marital status, familial status, genetic information, domestic violence victim status or any other classification protected by applicable federal, state and local laws and ordinances. This policy applies to hiring, placement, internal promotions, training, opportunities for advancement, recruitment advertising, transfers, demotions, layoffs, terminations, recruitment advertising, rates of pay and other forms of compensation and all other terms, conditions and privileges of employment. This policy applies to all Oaktree applicants, employees, clients, and contractors. Staff members wishing to report violations or suspected violations of this policy should contact the head of their department or Human Resources.For positions based in Los AngelesFor those applying for a position in the city of Los Angeles, the firm will consider for employment qualified applicants with a criminal history in a manner consistent with applicable federal, state and local law.