Office Administrator

Company DescriptionSandisk understands how people and businesses consume data and we relentlessly innovate to deliver solutions that enable today’s needs and tomorrow’s next big ideas. With a rich history of groundbreaking innovations in Flash and advanced memory technologies, our solutions have become the beating heart of the digital world we’re living in and that we have the power to shape.Sandisk meets people and businesses at the intersection of their aspirations and the moment, enabling them to keep moving and pushing possibility forward. We do this through the balance of our powerhouse manufacturing capabilities and our industry-leading portfolio of products that are recognized globally for innovation, performance and quality.Sandisk has two facilities recognized by the World Economic Forum as part of the Global Lighthouse Network for advanced 4IR innovations. These facilities were also recognized as Sustainability Lighthouses for breakthroughs in efficient operations. With our global reach, we ensure the global supply chain has access to the Flash memory it needs to keep our world moving forward.Job DescriptionOffice and Facility Management:Oversee and manage office lease agreements and license renewal processes for DAFZA and JAFZA officesMaintain and regularly update records such as PO Box renewal yearly office parking allocations, and renewal yearly and liaise with DAFZA authorities for updates or reassignmentsCoordinate with vendors and service providers for routine maintenance, including office cleaning, pest control, plant care, and other facility servicesManage facility repairs and maintenance requests, liaising with building management for any premises-related issues or escalationsCoordinate insurance renewals (office, assets, liability) in collaboration with the internal US insurance teamOversee utilities management, including Etisalat accounts, Wi-Fi subscriptions, UPS systems, and ensure operational efficiencyHandle procurement of office supplies, IT equipment, stationery, and pantry/grocery items, ensuring adequate inventory control and vendor cost efficiencyAdminister courier and shipment services (local and international) through UPS, Aramex, and other approved service providers, maintaining shipment logs and cost trackingCompliance And LicensingManage and ensure timely renewal of trade licenses for DAFZA and JAFZA entities.Coordinate with relevant authorities for obtaining and renewing tax residency certificates, brand registration certificates, Dubai Chamber, and Dubai Customs documentsMaintain close coordination with internal departments (Finance, Logistics, HR, IT) to ensure adherence to local compliance and regulatory requirementsAdminister Dubai Trade Portal access, maintaining updated importer/exporter codes and user credentialsServe as the primary contact for Importer Code updates with Agility, ensuring alignment and coordination with the operations and logistics teamsAdministrative SupportManage all day-to-day correspondence, inquiries, and internal/external communications.Draft, review, and issue official letters and documentation, including but not limited to:Clearance letters for DAFZA SecurityNOC letters for internal or customer brandingVisa support letters and employee-related documentationMaintain proper document control and filing systems (digital and physical), ensuring accessibility and confidentiality.Financial And Budgetary ResponsibilitiesProcess office-related invoices, ensuring accuracy and compliance with company procurement and finance policies; coordinate with the Accounts Payable team for timely payments.Manage petty cash and P-card transactions, maintaining proper documentation, approvals, and monthly reconciliation reports.Administer the DAFZA and JAFZA wallets, monitor expenses, and prepare monthly expenditure reports for submission to the Finance/AP department.Support in budget tracking and cost optimization initiatives related to office and facility operations.HR And Internal CoordinationMaintain up-to-date employee personnel files in line with UAE Labour Law, ensuring all documents are securely stored and accessible to authorized personnel.Coordinate the onboarding and offboarding process for employees, including visa applications, documentation, system access, and office access cards.Support medical insurance issuance and renewal processes for staff in coordination with HR.Plan, organize, and execute internal meetings, staff events, and team-building activities, managing logistics, venue bookings, and hospitality arrangements.Provide logistical support for visiting guests, including travel arrangements, hotel bookings, and transportation coordination.Liaise with corporate HR regarding UAE public holidays, office closures, and internal leave announcements.Provide administrative support for ad hoc projects and other cross-functional initiatives as required.QualificationsEducation and Experience:Associate or Bachelor’s degree - preferred3–5 years of experience as office administrator, administrative assistant, or similar role - mandatoryQualifications And SkillsExcellent organizational and multitasking skillsStrong written and verbal communication abilitiesProficient in MS-Office Suite (Word, Excel, Outlook, PowerPoint) and office management software.Attention to detail and problem-solving skillsAbility to work independently and as part of a team. Good team playerAbility to develop and maintain effective working relationships with othersHigh level of professionalism and discretionProblem-solving orientation as well as adopting a proactive approachLanguagesGood command of English language – Speaking, Reading and Writing - mandatoryArabic is an advantageAdditional InformationSandisk thrives on the power and potential of diversity. As a global company, we believe the most effective way to embrace the diversity of our customers and communities is to mirror it from within. We believe the fusion of various perspectives results in the best outcomes for our employees, our company, our customers, and the world around us. We are committed to an inclusive environment where every individual can thrive through a sense of belonging, respect and contribution.Sandisk is committed to offering opportunities to applicants with disabilities and ensuring all candidates can successfully navigate our careers website and our hiring process. Please contact us at jobs.accommodations@sandisk.com to advise us of your accommodation request. In your email, please include a description of the specific accommodation you are requesting as well as the job title and requisition number of the position for which you are applying.