Office Coordinator

Firmable is Australia’s definitive B2B database. We help businesses outperform by giving them the confidence of deep, accurate, real-time company intelligence. Backed by strong investors and growing quickly, we’re building a team of capable, curious and collaborative people who thrive in a fast-moving environment where everyone contributes and nothing is too small or too big to own.We are now looking for an Office Coordinator to become the social glue of our Melbourne office. This role is central to the Firmable experience, from ensuring the workspace runs smoothly to welcoming new starters and bringing people together through events, culture and day-to-day support.About the roleThis is a hands-on role for someone who is organised, proactive, and ready to bring structure and warmth to a busy, energetic workplace. You will oversee office operations, support people and culture initiatives, and help create an environment where the team can do their best work.What you will doOffice and Facilities Management: You will keep the office running smoothly by ensuring it is tidy, stocked and welcoming. This includes managing kitchen and office supplies, maintaining the kitchen and printer, handling rubbish and recycling, managing meeting room bookings, and taking care of mail, couriers, scannng, filing and general admin tasks.People, Culture and Events: You will support new starters with welcome packs, access cards and a smooth first day. You will greet visitors, keep the office friendly and professional, and help maintain Firmable’s culture by coordinating celebrations, weekly lunches, Friday drinks and other rituals. You will also help plan and deliver events including offsites, client functions and conferences.Other support: You will manage receipts and filing, prepare documents, follow up on office matters and run occasional errands to keep things moving.What success looks like in this roleThe office runs without friction. People feel welcomed and supported. New starters settle in quickly. Events feel purposeful and enjoyable. The kitchen is under control, meeting rooms are always ready. You notice what needs doing without waiting to be asked!About youYou bring 1+ years’ experience in a similar role and take pride in being dependable, organised and calm under pressure. You are confident using Word and PowerPoint, comfortable learning Excel and Xero, and willing to complete First Aid and Fire Warden training if needed.Why Firmable?New starters describe Firmable as vibrant, fast-moving, collaborative, and inclusive. People here are proud of the work they do and the impact we’re making! The pace can be demanding and expectations are high, but the environment is supportive, honest and grounded in shared goals. Everyone contributes. Everyone helps - working here is challenging in the right way. You will learn a lot, be trusted early, and see the difference your work makes.If you are looking for a role where your impact is visible every day and want to be part of a high-performing, values-driven, Australian tech company, we would like to hear from you.