Office Coordinator & Marketing Assistant

Roleidloom is looking for an Office Coordinator who will oversee the day-to-day operations of our office and ensure a pleasant, efficient, and productive working environment. You will be responsible for coordinating office activities, managing supplies and vendors, greeting visitors, and handling general administrative tasks.In addition, you will support our Product Owner with various marketing initiatives, contributing to communication, coordination, and execution of internal and external campaigns.Your mission: help make sure our office runs smoothly and that our team can do their best work in a welcoming and well-organized environment.Activities & responsibilitiesOffice OperationsOrganize participations in international commercial fairs (including travel and accommodation booking)Develop and implement office policies by setting up procedures and standards to guide the operation of the officeManagement of the premises: be the guarantor of the good management and maintenance of our premises which must be a pleasant place to live (management of stocks, orders, suppliers, fitting out of the premises)Management of supplier relations (selection, follow-up and invoicing)Greet visitors at the office and answer incoming phone callsCoordinate inbound and outbound office mailOrganize internal events and activities to federate the team (kick-offs, afterworks, team building, birthdays, breakfasts, etc.)Occasionally organize external events with clients and partners.Administration ManagementManage invoicing and paymentsPrepare employment contracts & all relevant HR information (signed offer letters, signed contracts, appendix, data sheet information, etc.)Fleet managementHelp in the Recruitment process (post job offers on our various recruitment channels, organize interviews and tests of the potential candidates, etc.)Manage and coordinate onboarding of new candidatesEncode payroll documents (absences, vacation, etc.)  and organize the payment with the payroll providerKeep personnel records up to date and update financial documentsImplement processes or systems to help ensure good management of the organization or compliance with legislationOrganize and support team meetings (agenda, minutes meeting, etc.)Support staff in various administrative tasks.Marketing assistanceAssist Product Owner and sales team in various marketing initiativesPost social media content.Profile requirementsSelf-behaviorPositive, enthusiastic and cooperative behavior in order to facilitate a good relationship inside and outside the departmentTeam player, taking care of relationships within the team and within the company regardless of the levelHolistic perspective and 360° vision of the job and the company model (no silo view)Good communicatorAutonomous, willing to learn, ability to take initiative (proactiveness)Reliable, high sense of confidentialityTrustworthy and transparent‘Getting things done’ spirit, go-getter attitudeComfortable in international environmentsQualificationsEnglish and French speaker with full professional proficiency (both written and spoken)Organized, able to work according to priorities and able to multitaskAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong administrative & planning skillsReliability and discretion.