Office Coordinator

Founded in 1999 in Vienna, the Qualysoft Group is a manufacturer-independent IT consulting and services company, which successfully provides support for its international customers with the aim of boosting their competitiveness and economic efficiency through innovative IT solutions.Its focus is on financial services providers, telecommunications companies, the automotive industry and energy service providers. Over 400 employees in 6 subsidiaries work together to ensure state of the art solutions for our clients.We are looking for new colleagues in Qualysoft teams for diverse projects providing continuous learning opportunities. Our common goal is to provide honesty, development and a stable background while getting to know the latest technologies. We are waiting for your application for the position below!We are seeking a proactive and dependable Office Coordinator to support our daily operations and ensure the smooth running of our office. This position is ideal for someone who is organized, confident, and able to take initiative without needing constant direction.ResponsibilitiesHandling traditional receptionist tasks and greeting visitorsManaging administrative duties (mail, correspondence, filing, basic financial and HR administration, and assisting Management)Coordinating travel arrangementsManaging incoming calls, as well as overseeing company car administrationSupporting the organization of smaller internal eventsMaintaining office order and liaising with the office building management and cleaning staffRequirementsProven experience in administrative, receptionist, or office support rolesStrong organizational and multitasking abilitiesExcellent communication skills (written and verbal) - English knowledge is nice to haveProficiency in MS Office (Word, Excel, Outlook, PowerPoint) and basic office technologyHighly proactive, solutions-oriented mindsetStrong sense of responsibility and attention to detailAbility to work independently with minimal supervisionReliable, punctual, and capable of handling sensitive information confidentiallyWhy We Think You Will Love Working HereWith us you count as a person, our doors are always open.We live the Qualysoft Team Spirit and stand for transparency!Fresh wind and new ideas are welcome, because standstill is a foreign word at Qualysoft.We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.