Office & HR Operations Coordinator

Office & HR Operations Coordinator (Fractional, In-Office)Location: Toronto, ONSchedule: 2–10 hours per week (hours may peak during active recruiting)Compensation: $50–$75 per hourLevel: Intermediate About the roleWe are hiring a part-time Office & HR Operations Coordinator to ensure a smooth, professional, and well-run workplace while supporting core people operations. This role combines general office administration with hands-on HR coordination, including the contractor and employee lifecycle, background checks, HRIS administration, and meeting operations. The position is fully in-office in Toronto. What you’ll do: Office Operations• Provide general office administration to keep the workplace organized, well supplied, and visitor-ready• Coordinate vendors and service providers, including cleaners and building management• Manage mail, deliveries, and routine office logistics• Support ad-hoc internal initiatives and special projects as assignedHR Coordination• Coordinate onboarding and offboarding for employees and contractors• Draft, issue, track, and amend employment and contractor agreements; manage terminations and changes• Own background check workflows with a third-party provider (e.g., Certn or equivalent)• Track and reconcile contractor timesheets and related documentation• Administer extended health benefits and respond to employee inquiries• Maintain the HRIS (e.g., Humi or equivalent), including PTO approvals, records, and reportingMeeting and Operational Support• Plan and manage weekly leadership meetings (L10): prepare agendas, circulate materials, capture notes, track actions, and update spreadsheets and trackers• Maintain accurate documentation, templates, and checklists to drive consistency and compliance What you’ll bring• 2+ years in office administration, HR coordination, or operations support• Working knowledge of HRIS platforms and third-party background screening tools• Strong document control skills with high attention to detail and confidentiality• Proficiency with Google Workspace or Microsoft 365; comfort with spreadsheets and templates• Clear, professional communication and the ability to manage vendors and stakeholders• Organized, reliable, and responsive with strong follow-through• Must be able to work on-site in Toronto Nice to haves• Experience preparing employment or contractor agreements using templates• Familiarity with Canadian employment basics, benefits administration, and privacy practices• Exposure to EOS/Traction workflows and L10 meeting cadence Work arrangement• Part-time, 2–10 hours per week• In-office only (Toronto)• Hours may flex upward during recruiting cycles Compensation• $50–$75 per hour, commensurate with experience How to applySubmit your resume and a brief note on availability and relevant experience. Include examples of HRIS, background check, and meeting-ops work you have supported.