Office Manager - 100%

Flexim is looking for an experienced Office Manager to oversee FM-related activities for one of our international clients based in Krakow.The ideal candidate will be well-organized, proactive and solution oriented.The goal is to ensure the smooth execution of Facility Management activities for our client, as well as to contribute to the global harmonization of their services through close collaboration with international colleagues.The duties and responsibilities of the position are as follows:Close collaboration with the building manager, technicians, renovation companyOversee daily office operations, including supplies, space planning, and maintenance.Provide local insights, including office layout, amenities, and emergency procedures.Participating in GHG (Greenhouse Gas Emissions) projects and promoting eco-friendly initiatives in the office.Administering Condeco (desk booking), CCURE (access control), and Cvent (events).Collaborating with GPS and IT for infrastructure and monitoring.Managing support staff - ReceptionistCollaborating with GPS team on health and safety training and first aidCollaborating with GPS/health and safety team on evacuations procedures for the officeOffice budget management, cost optimization, and procurement streamliningRaising individual requisitions if needed, depending on the available forecast and previous POCost allocation to appropriate cost centersRequirementsFluent in Polish & English (both written & verbal)Superb customer service skillsExcellent communicatorAttention to detail & complianceInterpersonal skills expert1-6 years of experience in office manager role mustOrganizational & time management skillsProblem solver & critical thinkerProject management oversight experienceOffice BudgetingVendor Management skillsWork schedule Monday to Friday from 9am to 6pm