Office Manager FR/ENG

Fluent English & FrenchFinancial sectorAbout Our ClientA private family office, active in wealth management and long-term investments.Job DescriptionReception, Greeting & Meetings:Manage incoming phone calls and direct inquiries to the appropriate individuals.Responsible for the processing of daily incoming and outgoing correspondence, including DHL & FedEx shipments.Maintain a neat and professional presentation of the reception area at all times.Welcome visitors upon their arrival and manage accesses.Coordinate the reservation and setup of conference rooms for meetings, ensuring all audiovisual equipment is fully operational.Provide logistical support during meetings (refreshments, catering, etc...) Administration & SuppliesOrder and manage office supplies, beverages, and snacks.Monitor standard office equipment and supplies, such as printers, ink, toner, paper, etc. Report any malfunctions to the relevant person or department.Identify issues requiring immediate attention and communicate any changes in operations to the operational managers.Handle various reservations (restaurants, transportations, etc...)Coordinate various outings (bank, notary, etc...)Keep calendars updated, coordinate appointments, prioritize meeting requests, and manage logistics.Responsible for petty cash management.Manage expensesResponsible for the company vehicle (maintenance, services, tires, etc.).Perform various support tasks. Assistance To The Event & Travel ManagerCollaborate with the Travel & Event Manager to organize corporate events, such as meals and outings.Assist in planning and coordinating travels, including booking accommodations and transportation.Help manage and enrich a database of contacts in the event industry, suppliers, and event venues.The Successful ApplicantExcellent communication and interpersonal skills, able to integrate into a supportive multicultural small team and manage confidential data.Previous experience in a similar role is required and ability to work independently and as part of a team.Native French or English speaker, with strong spoken and written proficiency in the other language (minimum C1 level required).Advanced proficiency in Word, PowerPoint, Adobe Acrobat, Excel, Outlook, and a keen interest in new technologies (internet, home automation, etc.).Ability to work under pressureWillingness to travel (Lausanne-Geneva) as needed (bank, notary, daily errands, etc.)Valid driver's license and a preference for driving and travel are required. A company car will be provided for travel from the office.What's on OfferFull time work (40h/week)Permanent contract Car parkContact: Lea BaubilQuote job ref: JN-102025-6859764