Operations Administrator

Join a leading global provider of innovative solutions in the elevator and escalator industry, dedicated to improving urban mobility and enhancing the safety and efficiency of buildings worldwide. Be part of a dynamic team that values sustainability, cutting-edge technology, and customer-centric service.ResponsibilitiesVerifies the invoicing and collection status of the project against the billing plan and reports deviations.Supports the Field Supervisor with document management of fitters and subcontractors, in coordination with the Installation Resource Manager.Monitors and updates project financial forecasts on a monthly basis.Creates purchase requests (PRs), follows up on purchase orders (POs), and checks invoices without POs/goods receipts.Ensures accurate planning of installation hours and subcontracting PRs based on input from the Supervisor.Administers change orders and updates relevant project data in the system.Supports the project team with customer correspondence, collecting approvals and signatures, and managing required documentation.Ensures all project data is correctly entered and maintained in the system for accurate financial reporting.Requirements Experience in administrative and project/order management tasks.Ability to understand and manage complex contract terms, financials, and regulatory requirements.Strong skills in business communication, report writing, and professional correspondence.Problem-solving abilities with practical decision-making in variable conditions.Knowledge of project cost management, financial forecasting, and billing processes.Familiarity with procurement and logistics workflows.Proficiency in Microsoft Office and SAP systems.Ability to effectively present information and collaborate with diverse teams.Professional-level English language proficiency.