Personal Assistant & Administrative Support

Al Hayat Tenders (AHT) is a leading Algerian EPCM and representation company operating across the Power Generation, Oil & Gas, and Industrial sectors. We are looking for a Personal Assistant & Admin Support professional to support the Founder with daily coordination tasks and manage administrative operations for our Egypt office.Key Responsibilities1. Executive & Personal AssistanceManage the Founder’s calendar, schedule meetings, and coordinate internal/external appointments.Handle business and personal correspondence via email, WhatsApp, or other communication channels with professionalism and confidentiality.Book flights, hotels, and transportation for local and international trips.Maintain organized digital files (contracts, invoices, receipts, travel documents).Prepare meeting summaries, notes, and basic reports when needed.Organize all files and related business items for the Founder.2. Office & Administrative Support (Egypt Office)Handle all administrative matters for the small Egypt-based team.Manage payroll, attendance, and expense reimbursements.Coordinate with accountants or HR support for monthly salary transfers and invoices.Oversee office logistics, supplies, utilities, and vendor payments.Support in onboarding new hires, contract renewals, and maintaining HR files.Serve as point of contact for Internal/External communication between Egypt and Algeria HQ.3. Recruitment SupportAssist in drafting job descriptions and posting openings on relevant platforms.Conduct initial screening of applicants and shortlist candidates based on defined criteria.Schedule interviews and maintain candidate tracking sheets.Coordinate with the Founder and CEO for final selection and offer communication.Requirements5 - 10 years of experience as a Personal Assistant, Executive Assistant, or Office Manager.Strong organizational and communication skills in English and Arabic (French is a great addition).Excellent coordination skills and attention to detail.Excellent written communication with professional email etiquette, clarity, discretion, and prompt responses.Proficient in Google Workspace (Gmail, Calendar, Sheets, Docs) and communication tools like Slack, Teams, and WhatsApp Business.Ability to handle confidential matters with discretion.Based in Egypt (New Cairo).Prior experience supporting a company owner or CEO.Basic accounting or payroll knowledge.Experience working with remote or international teams.Proactive and solution-oriented: can take initiative, anticipate needs, and act independently without waiting for direction.Fast learner with a startup mindset: adaptable, resourceful, and comfortable working in a dynamic, fast-paced environment.Experience using ChatGPT or AI tools for research, drafting, and improving workflows.Strong Canva skills for preparing professional business or marketing presentations.Compensation & HoursFull-time (8 hours/day, Sunday to Thursday).Competitive salary based on experience (EGP 25,000 - 50,000/month).Opportunity for long-term growth within AHT’s expanding operations.No medical or social insurance provided.