Personal Assistant (Group Director)

Key Responsibilities - Personal Assistant to Group Director🔹 Executive Support* Manage the Managing Director’s calendar, appointments, and daily schedules.* Handle communications on behalf of the MDs — including emails, calls, message drafting, and timely follow-ups.* Conduct research, compile information, and prepare briefing notes or presentation decks for internal and external meetings.* Join meetings, take notes, and assist in tracking action items or follow-ups.* Support interview coordination and candidate communications when needed.* Assist with travel arrangements, accommodation bookings, and company event planning.* Maintain confidentiality and professionalism in handling sensitive business and personal matters.🔹 Project Coordination & Management* Track and manage multiple ongoing projects, ensuring milestones and deadlines are met.* Liaise with internal teams, vendors, and external stakeholders to ensure seamless execution.* Monitor progress, timelines, budgets, and team resources across projects.* Troubleshoot challenges, identify workflow inefficiencies, and propose improvements.* Prepare and present project updates and summaries for leadership review.* Support cross-functional initiatives in marketing, operations, and business development.🔹 Office Administration & Operations* Oversee smooth day-to-day office operations, ensuring a clean, stocked, and organized environment.* Supervise and coordinate the cleaner (kakak) for general cleanliness and hygiene.* Manage pantry inventory and restocking (e.g., beverages, snacks, toiletries).* Maintain and organize the store room, ensuring proper tracking and replenishment of supplies.* Keep updated records of company assets (devices, furniture, office equipment) and monitor movement.* Handle applications and coordination with building management — including renovation works, and facility requests.* Support renovation or fit-out projects by liaising with contractors, suppliers, and building reps.* Assist in the arrangement and execution of CSR (Corporate Social Responsibility) activities and events.* Coordinate MOF (Ministry of Finance) certificate renewal and relevant document submissions.* Manage and schedule content for the company’s LinkedIn, including writing posts and monitoring engagement.* Take care of front-desk duties: greeting visitors, managing calls, deliveries, and courier arrangements.* Assist with basic administrative functions: filing, purchase tracking, vendor coordination, and document prep.