Personal Assistant – Group Human Capital Executive

Vacancy: Personal Assistant – Group Human Capital Executive Location: HelderkruinOverall Purpose Of The JobA vacancy exists for Personal Assistant/PA to the Group Executive, based at the Helderkruin Branch.To perform the general secretarial functions to the Group Executive effectively and efficiently. This encompasses handling all operations, projects, documentation/correspondence, filing, office admin, travel arrangements, appointments/meetings, visitors, suppliers/customers, and maintain strictest confidentially in all instances.Minimum RequirementsGrade 12/Matric. Relevant Qualification will be an advantage. At least 3-5 Years’ experience as a Personal Assistant/Administrator. Ability to work extended hours as and when required. Clear criminal record and no pending cases. Advanced Excel, MS Word and Power Point proficiency. Above average verbal and written communication skills. Ability to resolve conflict effectively. Ability to handle work related stress and work effectively under pressure. Ability to work independently and ability to meet strict deadlines. Highly motivated and enthusiastic. Valid driver’s license with own reliable transport. Ability to travel as and when required. Should reside within the Roodepoort/Krugersdorp Area. Duties & Responsibilities (not Totally Inclusive)Willingness to learn To coordinate and book all meetings for the Executive, clients, management and one-to-one with individual staff. Minute taking at meetings when required. Ability to engage with stakeholders, board members and Executives and CEO Ensure that agendas and minutes are distributed timeously. Ensure that meetings are coordinated, via email, phone. Ensure accurate minutes of meetings are recorded either on a daily, weekly, or monthly basis. To maintain the Group Executive diary. To type correspondence as and when required. To maintain Group Executive Filing systems. To ensure all outgoing documentation/ is distributed. To screen all documentation/correspondence for the Group Executive, prioritize and obtain required information from all departments. To answer and screen all calls to Group Executive. Control of purchase orders. Engage with external partners and suppliers Ordering of all promotional items/gifts, stationery and printing. Telephonic assistance with any problems/complaints that reach the Group Executive. Give detailed feedback to clients as and when required. To make travel and accommodation arrangements for the Group Executive or other managers. Ensure that travel and accommodation arrangements are within budget. To screen and receive any visitors to the Group Executive office, ensuring clients are comfortable and refreshed. To carry out any ad-hoc functions which the Group Executive may require from time to time. To assist any staff requiring an appointment with the CRO. AttributesAction orientated Time Management Business Acumen Planning and Organizing Attention to detail Problem Solving Interpersonal Skills Action orientated We reserve the right not to make an appointment to any advertised position. Whilst preference is given to existing employees at all times and the choice made is purely on merit, Historically Disadvantaged Candidates and Black Female Candidates are encouraged and supported in the FSG team.Fidelity Services Group (Pty) Ltd supports global fair practice and business ethics on continuous development of our human capital as the key resource to our success in the markets in which we participate. Should you not be contacted regarding this position within 10 working days from the closing date, please regard your application as unsuccessful.