Personal Assistant to CEO

Location: Ho Chi MinhExpired date: 31/12/2025Team: Business DevelopmentAbout UrboxUrBox is Vietnam’s leading digital gifting & loyalty platform that enables businesses to integrate their reward & loyalty programs with an ever-growing network of more than 350 brands & 20,000 accepted online and offline stores in Vietnam.UrBox has the widest network of clients in loyalty in Vietnam and provides loyalty & reward solutions to many big organizations in the aviation, banking, FMCG, Insurance, Real Estate industries and more.Key Responsibilities Administrative & Office SupportManage and organize the CEO’s schedule, meetings, and appointments.Coordinate logistics for meetings, events, and business trips (booking flights, hotels, transportation, etc.).Prepare meeting agendas, arrange meeting rooms, and ensure necessary materials are ready.Maintain and organize digital and physical filing systems for easy access.Manage office-related tasks such as ordering supplies, arranging deliveries, and handling administrative requests. Personal Support to CEOAssist with personal appointments when required.Support in scheduling private events or travel itineraries.Manage payments, bookings, and expenses related to the CEO’s personal needs (if assigned).Ensure the CEO’s day-to-day life and work schedule are well balanced and organized. Communication & CoordinationServe as the contact point between the CEO and internal departments.Communicate effectively with team members to follow up on tasks or deliver information from the CEO.Greet and host guests, clients, and business partners in a professional manner. General SupportAssist in simple administrative tasks or errands requested by the CEO.Ensure all documents and items required for meetings or travel are ready and complete.Maintain a tidy and well-organized workspace for the CEO.Provide general support to the CEO and office team to ensure an efficient working environmentRequirementsEducation: Bachelor’s degree in Business Administration, Office Administration, or related fieldProfessional major: Business Administration, Management, Office Management, Secretarial, or similar fields2nd language ability: Good command of English (spoken and written).Related ExperiencesMinimum 3–5 years of experience as a Personal Assistant, Executive Assistant, or Administrative Assistant.Experience working directly with senior leaders, directors, or CEOs is preferred.Familiar with handling both business and personal tasks.Essential CapabilitiesExcellent time management, organization, and multitasking skills.Strong communication and interpersonal skills.Discreet, trustworthy, and professional in handling confidential information.Friendly, service-minded, and able to adapt to different working styles.Capable of working under pressure and meeting deadlines.Good at problem solving and anticipating needs.Proficient in using Microsoft Office, Google Workspace, and modern communication toolsAdditional NotesMust be flexible and available to support outside of regular office hours when required.Willing to travel occasionally with or on behalf of the CEOApplication formFull Name *Email Address *Phone Number *More informationYour Resume *To attach your Resume, click here to upload from your Computer.Security code *SubmitRelated jobs[HN] Business Development Specialist (eVoucher)Senior Business Intelligence Specialist[HN] Business Development Specialist (Loyalty)Business Development Senior ExecutiveBusiness Development Senior ExecutiveAll jobs