Personal Assistant to Vice Chancellor, SEGi University

Responsibilities:1. Administrative and secretarial Support:• Perform a wide range of administrative and secretarial duties to ensure the efficient operation of the Vice Chancellor’s Office.• Compose letters and memoranda under the instruction of the Vice Chancellor.2. Documentation and reporting:• Maintain, organise, and update the filing system for the Vice Chancellor's Office to ensure easy accessibility and retrieval of information.• Assist in the preparation and submission of reports and presentations.3. Meeting Management:• Take accurate meeting minutes during management meetings, update follow-up status of discussed matters, and transcribe and distribute minutes promptly.4. Office Management and Coordination:• Coordinate office management tasks, including receiving and screening calls, handling documents, filing, and managing office supplies.5. Liaison Role:• Act as a liaison between the Vice Chancellor and Deans/Heads of Departments by conveying directives, instructions, and assignments.• Serve as a liaison with external authorities and partners, such as the Embassies.6. Meeting and Appointment Planning:• Plan and arrange meetings and appointments, including the preparation of agendas and coordination of committee, board, and other meetings.• Follow up on assigned tasks and ensure the implementation of decisions made during meetings.7. Travel Coordination:• Handle travel arrangements for the Vice Chancellor.Requirements:• Possess a Bachelor’s Degree in any discipline.• 4-5 years of related working experience.• Be confidential at all times with good organisational and time management skills.• Good command of written and spoken English and Mandarin.• Proactive with sense of urgency, resourceful and ability to multitask.• High level of attention to detail/ thoroughness.• Positive attitude and pleasant personality.• Capable of dealing with all levels of people within the organisation.• Possess competent computer skills.• Willingness to accept added responsibilities whenever necessary.Only shortlisted candidates will be notified.