Project Coordinator

Position Summary The Engineering Project Coordinator supports engineers, project managers, and stakeholders to ensure project requirements are clearly defined, executed on schedule, and delivered to high-quality standards. This role involves planning, scheduling, tracking progress, managing risks, resolving issues, and maintaining complete and accurate project documentation. Key Responsibilities Project Planning & SchedulingPartner with project managers to define objectives, scope, deliverables, and timelines. Develop and maintain project schedules, track progress, and identify risks or delays. Communication & CoordinationFacilitate clear communication among team members, stakeholders, and partners. Organize and lead project meetings, prepare agendas, record minutes, and distribute updates.

Ensure timely sharing of project reports and key information. Resourse ManagementAssist in identifying personnel, equipment, and material needs. Coordinate across departments to ensure resource availability and optimal utilization. Documentation & ReportingMaintain accurate records including plans, schedules, budgets, and reports. Prepare progress updates for managers, stakeholders, and executives, noting milestones, accomplishments, and risks. Risk & Issue ManagementIdentify, assess, and monitor project risks. Develop mitigation strategies and contingency plans. Escalate critical issues promptly to project managers. Quality ControlEnsure compliance with quality standards and procedures. Conduct reviews and audits, implementing corrective actions as needed. Budget MonitoringTrack budgets, expenses, and financial records.

Work with finance to process invoices, POs, and expense claims. Team SupportProvide administrative assistance such as scheduling meetings and managing documentation. Foster collaboration and a positive work environment. Stakeholder ManagementBuild and maintain strong relationships with clients, vendors, and external partners. Ensure stakeholder engagement throughout the project lifecycle. Continuous ImprovementParticipate in post-project evaluations and lessons-learned sessions. Recommend process improvements and contribute to standardized project management methods. QualificationsBachelor’s degree in Engineering, Project Management, or related field. 5+ years in project coordination or management, preferably in Power Generation or Facility Engineering. Strong understanding of engineering principles.

Excellent organizational, time management, and communication skills. Proficiency in project management tools/software. Budget management and cost control experience. Strong problem-solving, analytical, and critical thinking skills. Ability to handle multiple projects and adapt to changing priorities. PMP or equivalent certification preferred. Willingness to travel as required.