PMO Design

About RukitaRukita is the nation’s leading community-driven proptech company, improving urban living across major cities and for hundreds of members. We perfect the modern hassle-free rental experience using our unique approach, designing and operating co-living experiences.Rukita’s design-driven and end-to-end property management services - powered by technology - allows us to meet the needs of today’s urban living. Focusing on community, convenience and experience, we constantly push the boundaries of quality lives at an affordable price.The Rukita family is made out of a motley crew of real estate professionals, engineers, technologists, community builders, designers, marketers, happiness officers, and so much more. As a family, we work cohesively, collaboratively, value entrepreneurship, and do whatever it takes to deliver happiness in a living space.Requirements:Minimum 7 years of experience in creative operations, project management, or design leadership rolesProven experience managing timelines, briefs, and creative output in a fast-paced environmentStrong project and task management capabilities, able to juggle 10+ projects across multiple teams simultaneouslyExperience working in Creative Agencies or Design Houses is highly preferredComfortable managing workflow between multiple creative disciplines (e.g. graphic, video, copy, photography)Excellent organizational and communication skillsAbility to push timelines, manage feedback loops, and hold people accountableExperience with project management platforms (e.g. Notion, ClickUp, Trello, Jira, Monday, or any others.)Strong eye for design, branding, and creative aestheticsPrevious experience as a designer or in a creative role is a mustAbility to assess design quality and provide direction or revision feedback that leads to improvementJob Responsibilities:Project & Task ManagementAct as the main gatekeeper for all incoming creative requests from various departmentsCatalogue, track, and organize all requests within the internal project/task management systemAssign tasks to the right team members, create realistic but firm timelines, and ensure deadlines are metBreak down larger projects into actionable task flows (e.g. brief → copy → design → review → revision → final delivery)Ensure no task or project falls through the cracks, regardless of sizeEnd-to-End Execution OversightManage the entire lifecycle of creative projects, from request intake to final delivery and implementationEnsure outputs don’t just get “delivered,” but also implemented correctly (e.g., uniforms produced, videos published, decks used, etc.)Coordinate with other teams (e.g. Procurement, Vendor Management, Operations) when projects go beyond pure creative workCreative & Branding Quality ControlReview design outputs to ensure consistency with Rukita’s visual identity and tone of voiceEnsure creative quality meets internal standards before being submitted for leadership approvalProvide clear, constructive feedback when revisions are neededTeam Leadership & Internal CollaborationSupport and motivate a growing multidisciplinary teamEnsure the team is clear on expectations, deadlines, and prioritiesAct as the bridge between stakeholders and creatives, translating business needs into actionable creative briefsCollaborate closely with the Head of Creative to balance creative direction and execution