Portfolio Manager

Job Title: Portfolio ManagerLocation: USO-TW Building ATLRegular/Temporary: RegularFull/Part Time: Full-TimeJob ID: 290438About UsThe University System of Georgia (USG) is comprised of 26 higher education institutions as well as the University System Office (USO). Within the USO, our administrative operations are primarily housed in the Trinity Washington Building located in downtown Atlanta. Our Information Technology Services (ITS) division is located in Athens. The University System of Georgia Shared Services Center (SSC) is located in Sandersville. The Georgia Public Library System is located in Atlanta. The Georgia Archives is located in Morrow. The State of Georgia Records Center is located in Austell.Job Summary This position serves as the primary Board of Regents (BOR) representative for facility outsourcing agreements for operations and maintenance, primarily in on-campus student housing, and managing the overall relationship with the Supplier and participating USG Institutions.Supports Director of Real Estate Ventures in driving consistency in procurement, finance, processes and standards.Monitors and reports on Supplier's performance of its contractual requirements and ensures all aspects of the agreement is adhered to or modified as required to reflect current operating practices.Has overall responsibility for managing and coordinating BOR and USG Institution compliance with its obligations under the agreement.Works with Supplier's Account Director to support the realization of the goals and objectives of the relationship.This position involves significant coordination with internal stakeholders in Facilities, Fiscal Affairs/Finance, Housing, and Student Affairs.ResponsibilitiesMonitor and ensure Supplier provides its required deliverables and meets its commitmentsLiaise with and provide guidance to Supplier's leadership with regard to BOR/USG Institution's strategic needsSupport objective of integrated, reliable, high-quality, continuous services across all facilitiesManage the development of O&M and CRR budgets each yearReview Supplier's management reports and act on identified opportunities and risksManage the governance process and function, and ensure governance meetings are held and recorded in compliance with the agreementParticipate in the resolution of escalated issues and track and report on progressSupport the BOR/USG Institution's leadership in ensuring Supplier compliance with Approved Budgets in connection with the AgreementManage the Supplier's performance program as prescribed in Supplier AgreementManage the approval or decline any Continuous Improvement Plan for improving Supplier's performanceEnsuring that all contract-related policies and procedures developed by Supplier for the relationship are approved and implementedWork with Subcontracts on addendums and updates to the AgreementConduct regular site visits, calls, and meetings with Institution and Supplier representativesReview monthly invoices for accuracy and compare to budget expectationsAttend Quarterly review meetings at each InstitutionOther duties and projects as required or assigned.Knowledge, Skills, & AbilitiesKnowledge of Board of Regents organization, policies and proceduresKnowledge of and familiarity with student life issuesKnowledge of student housing operations, management, and budgetsKnowledge of real estate operations and budgetsSkill in collaborating with multiple constituentsSkill to lead and work with teams, problem solve, consensus-building techniquesSill in portfolio and project management executionSkill in reading, analyzing and interpreting financial reports and procedures manuals.Skill in managing legal documents including contracts and concessionaire agreementsSkill in decision-making and problem solving.Skill in oral, written communication and presentationsSkill with Microsoft Office: Excel/PowerPoint/WordSkill in learning new software applicationsSkill with PeopleSoft and Banner USG Core ValuesThe University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Conditions of EmploymentOffers of employment are subject to federal and state laws, as well as the statutes, rules, and regulations of this institution, and the Bylaws and Policies of the Board of Regents (BOR) of the University System of Georgia (USG). These Bylaws and Policies are available for inspection upon request.Equal Employment OpportunityThe University System Office is an equal employment, equal access, and equal opportunity employer. It is the policy of the University System Office to recruit, hire, train, and promote persons without regard to race, color, national or ethnic origin, age, disability, gender, religion, sexual orientation, gender identity or veteran status as required by applicable state and federal laws (including Title VI, Title VII, Title IX, Sections 503, and 504, ADEA, ADA, E.O. 11246, and Rev. Proc. 75-50).For questions or more detailed information regarding this policy please contact the University System Office Human Resources at 404.962.3242. Individuals requiring disability related accommodations for participation in any event or to obtain print materials in an alternative format, please contact Human Resources.Other InformationThis position does not have supervisory responsibilities but may have indirect authority over institution facilities and housing staffBackground CheckOffers of employment are subject to a background investigation, including criminal records history, to determine eligibility for employment. Additionally, credentials and employment history stated in your application materials are also subject to verification.For certain positions, a satisfactory credit check, MVR, or other relevant investigations may also be conducted. The University System Office holds the sole discretion in assessing eligibility for employment.