Talent Acquisition Coordinator

Join a dynamic team supporting talent acquisition efforts with hybrid work flexibility, access to modern office space, and a comprehensive benefits package. Primary Services is excited to announce the role of Talent Acquisition Coordinator for a large, well-established organization. This position offers an excellent opportunity to leverage your administrative expertise and recruitment knowledge while collaborating closely with recruiters and HR professionals to deliver a seamless candidate experience. You will play a key role in managing recruitment logistics, supporting university relations initiatives, and maintaining data integrity across hiring processes. Responsibilities: Provide recruitment administration support to the Talent Acquisition recruiting team.

Manage recruiters’ calendars and schedule on- and off-site meetings. Coordinate recruiting requests, ensuring effective communication between candidates, recruiters, HR Business Partners, and other stakeholders. Schedule high volumes of interviews, communicating all relevant details to candidates and interview teams. Serve as primary contact on interview days to manage scheduling changes and resolve any issues professionally. Update and maintain candidate data and recruitment status in the applicant tracking system (ATS). Track and process new hire paperwork, ensuring completion of all pre-employment requirements. Ensure smooth handoff of new hire documentation to HR Business Partners for onboarding.

Support ad-hoc reporting and monthly data close-out activities to maintain accurate recruitment records. Assist in planning and preparation for career fairs and university recruiting events. Participate in Talent Acquisition projects, such as process improvements and employer branding efforts. Support rollout and training of new recruitment tools. Conduct employment-related research and assist with sourcing strategies. Qualifications: Associate Degree in a related field or equivalent experience. Minimum of 3 years experience in recruitment, human resources, or customer service roles. Proven administrative support experience working with multiple team members.

Ability to thrive in a fast-paced environment with strong organizational skills and attention to detail. Competent in handling sensitive information with discretion. Strong problem-solving skills and sound judgment on issue escalation. Effective verbal and written communication skills at all organizational levels. Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint). Preferred Qualifications: 1 to 3 years applying core HR concepts, practices, and procedures. Familiarity with Global Data Privacy Regulations (GDPR). Experience using Avature ATS/CRM is highly desirable. Want to be notified of similar positions? Visit www. primaryservices. com/signup/ to sign up and have notifications delivered straight to your inbox!