Procurement Admin

About Uni Export:Uni Export is a leading and pioneering supplier of wood pellets in Vietnam and Asia, with a substantial 19-years experiences.Operating 5 production plants, we currently deliver a supply of over 500,000 tons of biomass energy, along with 300,000 tons of wood sawdust, wood shavings, wood powder; and more than 18,000 cubic meters of plywood annually. Together with 4 forthcoming expansion projects in the south, central highlands, and northern parts of Vietnam, our total production capacity is anticipated to reach 700,000 MT by 2024 and surpass 1,000,000 MT by 2025 for biomass energy.Growing with its production capacity coupled with the global demand for sustainability, Uni Export takes the lead in obtaining certifications including SBP, FSC, GGL among others. The company has established a long-term and strong relationship with reputable conglomerates from Europe, Japan, and South Korea to provide green fuel and achieve the common goal of zero emissions.Responsibilities:Order Monitoring & Status TrackingRegularly monitor the status of all purchase orders to ensure they are processed on time and in alignment with production schedules.Proactively identify and resolve any incidents of shortages, delays, or backlogs, and collaborate with relevant departments to find solutions.Track and confirm key details such as production times, delivery schedules, and associated costs for each order, ensuring alignment with business requirements.Order Management & ComplianceReview, update, and maintain procurement orders throughout the process, ensuring accurate and timely completion of all orders.Ensure that all orders comply with contractual agreements, including pricing, delivery terms, and quality standards.Communicate with suppliers and internal stakeholders to ensure alignment and resolve any discrepancies or issues that may arise during the procurement cycle.Supplier Payments & Records ManagementVerify procurement records and ensure proper documentation for each order is maintained in the system.Coordinate with the finance department to facilitate timely payments to suppliers, ensuring that payment terms are met, and any discrepancies are addressed.Conduct periodic reviews of supplier invoices and reconcile payments, ensuring accuracy and adherence to financial protocols.Reporting & CommunicationReport regularly to management on procurement order status, highlighting any issues or delays and proposing solutions to ensure continuity in the supply chain.Provide clear and concise updates on order completion, supplier performance, and cost analysis to support informed decision-making.Requirements:University degree in Economics, Commerce, or equivalent majorsAt least 1 year of working experience in the field of Purchasing, Import-ExportProficient in office computers and management softwareExtensive knowledge of commodities and market pricesAble to work independently, proactively and under pressureGood communication and negotiation skillsStrong organizational skills with the ability to manage multiple orders and deadlinesAbility to work collaboratively with internal teams and external suppliersDetail-oriented with strong problem-solving skillsFamiliarity with procurement software and systemsWorking location and hours:Location: Floor 2, Master Building, 41-43 Tran Cao Van Street, District 3, Ho Chi Minh City, VietnamTime: Mon-Fri (8.00 AM - 5.00 PM) & Sat (8.00 AM - 12.00 PM - WFH available)Benefits:Premium Private Health Insurance (Bao Viet Insurance)13th-month salaryKPI bonus (based on business performance)Regular training, company team building, birthday - holiday bonus, happy hourYearly salary reviewAnnual health check-upOther welfare is in accordance with Vietnam labor regulationsLaptop and other working devices provided