Procurement Administrator

The Procurement Administrator is responsible for supporting the day-to-day procurement operations by coordinating purchasing activities and maintaining accurate records. This role requires a detail-oriented and proactive individual capable of managing multiple administrative tasks efficiently while working closely with internal departments and external suppliers to ensure smooth, cost-effective procurement processes.Responsibilities:Liaise with internal stakeholders and maintain regular communication with suppliers.Track the status of open orders and coordinate with relevant stakeholders to ensure timely closure.Maintain accurate and up-to-date procurement records, including supplier databases and pricing information.Source quotations and issue purchase orders (POs).Coordinate with suppliers, manage vendor registration processes, and ensure compliance with internal policies.Manage supplier relationships, monitor performance, and maintain accurate documentation.Maintain and regularly update the approved vendors list.Oversee the Non-Disclosure Agreement (NDA) process with vendors.Maintain and track contracts, agreements, and associated documentation.Liaise with internal departments and suppliers to ensure contract requirements are met.Prepare and maintain procurement-related documents such as Requests for Proposals (RFPs), Requests for Quotations (RFQs), and supplier quotations.Ensure adherence to procurement policies, procedures, and relevant regulations.Experience, Education and SkillsExperience2 to 5 years’ experience in procurement and administrative roles in the Real Estate sector, including the handling of daily purchase requisitions (PRs) and POs, data entry, document management, and record-keeping.EducationA diploma or bachelor’s degree in Computer Science/IT, Business Administration, or a related field is preferred.SkillsExceptional attention to detail and strong organisational skills.Excellent verbal and written communication and interpersonal skills.Proficiency in Microsoft Office applications, especially Excel, Word, and PowerPoint.Familiarity with procurement systems such as Microsoft Dynamics, SAP, Oracle, or other e-procurement platforms.Ability to manage multiple tasks independently and meet deadlines in a dynamic work environment.Competence in analysing data, tracking procurement metrics, and generating reports.