Procurement and Infrastructure

Lorem IpsumA place where inspiration finds youProcurement and InfrastructureThe Human Capital Office invites internal and external applicants for the position of (permanent-full time staff members) for the position of Procurement Administrative Assistant.“For internal applicant, a prior written approval from the Dean/Director or Head of Department is mandatory”Reporting Line: Director of Procurement and Infrastructure Director.Position Description SummaryThe Procurement Administrative Assistant assists the Director in maintaining an up-to-update workflow management and ensuring coordination between the different purchasing units.Main DutiesTo plan, establish priorities, organize and manage the secretarial and clerical functions of the office.To coordinate with AUI’s different departments and services, insuring an adequate and timely flow of information and follow upTo draft, type and format a variety of correspondence (including letters, faxes, memoranda, etc.)To control action on all incoming and outgoing office correspondence and communications. To maintain the Manager’s calendar and schedule appointments To establish and to maintain the office filing system, periodically retiring files and records to the archiving systemTo prepare and submit tax exemption files to tax servicesTo receive, record and dispatch purchase requests to purchasersTo perform the duties of purchaser when neededTo assist in launching and developing some projects To process and follow up the office’s budget To perform other tasks and duties as assigned Requirements/SkillsA bachelor's degree or equivalent Preferred: bachelor in economics or business administration Previous working experience in a job-related positionIT Skills And Abilities Good knowledge of administrative and clerical procedures and systems such as word processing, professional writing, managing files and records and other office procedures and terminology Good knowledge of principles and practices for providing customer service Good verbal and written communication skills in English, French and Arabic Good customer service orientation skills Ability to prioritize work, take initiatives and handle multiple tasks with minimal supervision, meet deadlines and interact with patrons on all levels. Team spirit, time management, stress tolerance and commitment Ability to adapt to different work situations Accountability in task achievement Sense of responsibility and commitment Ability to learn quickly and to work with a team Ability to collaborate effectively with the University's departments and cross-functional teams Ability to work and to deliver on time Positive attitude and ability to plan and to adapt to change Deadline: July 10th, 2025 at midnight.Qualified applicants are invited to submit a letter of application via the following formApply to this positionThe Search ProcessScreening will begin as soon as possible, and short-listed candidates will be invited for interviews. The successful candidate will need to take the position right after notification.