Procurement Manager, Hospitality - Family Office

A new in‑house design studio, formed by a UK family office with a strong emphasis on privacy, discretion and design excellence, seeks an FF&E & Procurement Lead to head up all aspects of sourcing, procurement, and supplier management for a landmark heritage restoration converting a listed estate in the West of England into a luxury, highly curated hospitality destination.You will be part of a small, high‑calibre internal design team, working closely with the client’s vision from design development through to installation. This is a rare opportunity to help shape a pioneering hotel property, where heritage meets contemporary luxury, and where attention to the detail of furniture, fixtures, finishes, lighting, and custom elements will define the guest experience.Key ResponsibilitiesLead the full FF&E procurement lifecycle: specification, sourcing, tender/RFQ process, vendor selection, negotiation, ordering, delivery, quality checks, installation and handoverTranslate design intent into detailed procurement documentation, ensuring accurate drawings, materials, finishes, custom furniture specs etc.Develop and manage procurement schedules that align with design & construction programmes; identify long lead‑time items, monitor supplier lead times.Manage & negotiate with suppliers, artisans, fabricators (both UK and international), covering price, quality, lead times, contracts and terms.Maintain and manage budgets, cost tracking, forecasting, and value engineering where appropriate to balance cost‑quality trade‑offs.Oversee logistics: shipping, customs, warehousing, installation, ensuring timing and condition of FF&E items.Conduct quality assurance: sample approvals, inspecting materials and finishes, handling defects, reworks, returns.Maintain procurement documentation: purchase orders, contracts, specifications, drawings, supplier/subcontractor data, delivery schedules.Liaise with internal stakeholders (designers, architects, project managers), site teams, logistics/installation partners.Support sustainability, heritage compliance, and ethical sourcing requirements where relevant.Required Skills & ExperienceAt least 5 years’ experience in FF&E procurement or related procurement / sourcing roles, preferably within luxury hospitality, boutique hotel, high‑end residential or heritage restoration contextsStrong knowledge of furniture, lighting, finishes, fabrics, custom furniture/fittings and fabrication processesDemonstrated ability to manage complex procurement packages from concept through to installationProficient in reading technical/design/architectural drawings; understanding layout, finish schedules, shop drawings etc.Excellent negotiation skills and strong supplier relationship managementHighly organised, with ability to track multiple items, timelines, budgets concurrently, with excellent attention to detailStrong communication skills, both written and verbal; comfortable liaising with clients, internal teams, external suppliersCompetence in procurement / project tracking tools; strong skills in MS Office (especially Excel); familiarity with specification software / procurement platforms advantageousExperience in logistics, import/export/customs, shipping, warehousing and handling installation snagging etc.DesirableExperience working on listed / heritage buildings, with understanding of heritage regulatory constraintsPrevious experience in luxury hospitality/hotel FF&E projectsExperience in sustainable / ethical sourcingFlexibility to travel to site in West England as required