Procurement Officer

Job description: Purpose of the Job The Procurement Officer at Aramex is responsible for managing the purchasing process and ensuring that all procurement activities are conducted in a transparent, fair, and efficient manner. This role involves sourcing suppliers, negotiating contracts, and monitoring supplier performance to ensure the timely delivery of quality goods and services at competitive prices. Job Description Identify and evaluate potential suppliers to meet the organization's procurement needs. Develop and maintain strong relationships with suppliers to ensure optimal terms and conditions. Update the suppliers in relation to company Business objectives and needs. Coordinate with the accounting team to resolve suppliers’ Invoicing queries. Send the purchase order copy to the requester. Coordinate with the concerned team to respond to suppliers’ queries and resolve any arising issue. Ensure compliance with company policies and regulations during the negotiation process. Negotiate contracts and agreements with suppliers to secure favorable terms, pricing, and delivery schedules. Prepare and forward the purchase orders to the respective supplier. · Create and manage purchase orders, ensuring accuracy and timely processing. Monitor order status and follow up with suppliers to resolve any issues or delays Identify cost-saving opportunities through supplier negotiations, bulk purchasing, and process improvements. Ensure all procurement activities adhere to legal and ethical standards. Prepare and send RFQ (Request for Quotation), RFI (Request for Information) & RFP (Request for Proposal) to the Suppliers. Maintain proper filing of all purchase order along with all related documents to ensure compliance with Aramex policies and procedures. Ensure that value for money and excellent service levels are maintained and optimized. Verify and forward the received Invoices to the accountant payable for settlement. Coordinate with the accounting team to ensure prompt supplier payment in line with the company payments policy Monitor any price increases and communicating changes as necessary. Take all necessary measures, when possible, to reduce cost without compromising quality and standards Send the purchase order copy to the requester.  Job Requirements - Experience and Education Bachelor’s degree in business administration, Supply Chain Management, or a related field. 2-3 years experience in procurement, purchasing, or supply chain management ideally in same industry. Familiarity with procurement software and systems (e.g., SAP, Ariba) and proficiency in Microsoft Office (Excel, Word, PowerPoint). Proficiency in procurement software and Microsoft Office Suite.