Procurement Specialist - Contractor Position

Please Note: If you are a current Spin Master employee with access to Workday, apply to this job via the Workday application.Are you a kid at heart looking to build a career with a leading global children's toy, entertainment and digital gaming company?At Spin Master, our unwavering commitment to open mindedness, integrity and innovation is a great part of what has made us an industry leader. How do we stay ahead of the pack? By hiring the best and brightest minds—and that’s why we want you!Job DescriptionPlease note this is a 1-year contractor position.Spin Master is a leading global children's entertainment company, creating exceptional play experiences through it’s three creative centres: Toys, Entertainment and Digital Games. With distribution in over 100 countries, Spin Master is best known for award-winning brands PAW Patrol®, Bakugan®, Kinetic Sand®, Air Hogs®, Hatchimals®, Rubik’s Cube® and GUND®, and is the global toy licensee for other popular properties.What will you work on? The P2P Specialist (Procure-to-pay Specialist) will support predominantly Europe and occasionally North America organizations in the running of the upfront part of the P2P process, managing and processing incoming quotes, working with vendors and upkeep of reporting documentation as well as working with Procurement team and Accounts Payable teams to ensure a smooth transition of quotes through the system and vendors being paid correctly and in a timely manner.How will you create impact? Quote ProcessingManage and process all incoming quotes.Verify coding and input correct quotes in the FIORI system.Advise global vendors on PO information once received.Submit completed invoices in the SES system.Submit approved SES and PO numbers to the Procurement team and then to the Accounts Payable Team for payment/processing.Update and input completed information on an Excel status reporting sheet.Invoice ProcessingManage and process all incoming invoices.Verify coding and input correct invoices in the system.Obtain appropriate approvals prior to submission.Submit completed invoices to the Accounts Payable team.Update and input completed information on an Excel status reporting sheet.Follow-up/ManagementWork with the Accounts Payable team to follow up on the status of submitted invoices/quotes.Obtain clearance information for global vendors.Management And Coordination Of Monthly/Daily ReportingOversee and coordinate regular reporting activities.New Vendor Set-up ManagementDistribute legal documentation to vendors for signature/review.Assist vendors with documentation.Input signed legal documents in the Global Vendor Management System.Review and verify new vendor numbers and business processes once approved.Training On The P2P ProcessDistribute new vendor packet materials to global vendors and their team members.Provide training to other end users of P2P process as needed/requested.Support business partners with quarterly P2P process training to ensure understanding and collect feedback.Collaborate with other P2P Specialists for process improvement, creation, feedback, and work distribution to meet business needs and ensure vendors are paid on time.Troubleshooting IssuesConduct bi-weekly meetings with department heads to resolve outstanding issues.Identify and address issues with global vendors and their team members.Work with the Accounts Payable team and research in SAP to check vendor payment status.Resolve incorrect PO documentation issues (corrections and re-submission for payment).Provide further clarity and answer vendor queries regarding business processes.Identify employee-related process issues and provide solutions.Vendor Customer ServicePerform regular "temperature checks" with global vendors to ensure timely payments and prevent outstanding issues.Maintain ongoing communication with global vendors to enhance relationships with Spin Master Inc.What are your skills and experience? SAP proficiency levelHigh level proficiency with MS Office Suite (Word, PowerPoint, Excel, Outlook)Administration experienceGood analytics skillsFluent in English (verbal and written)#SpinMaster #Bratislava #Slovakia #Toys What You Can Expect From UsOur mission is to Make Life More Fun with a vision to push the boundaries of innovation, creativity, and fun.Growth and Career OpportunitiesFlexible Work HoursInnovation, Collaboration and FunComprehensive BenefitsOther fun Perks!What’s it like to work here?Spin Master is a fast-paced, hands-on organization that provides many great opportunities for impactful decision-making; though our challenging start-up atmosphere isn’t for everyone, we have a proven record of opportunities for future advancement and internal transfers for our passionate and results driven team.Everyone is welcome in our sandbox and we are committed to an accessible and inclusive hiring process that provides reasonable accommodation to all applicants.Spin Master strives to create an accessible and inclusive application and selection process and is committed to working with and providing reasonable accommodation to job applicants who may require provisions to participate in the recruitment, selection and/or assessment processes. Should you require an accommodation, please contact our Talent Acquisition team, by email at JobsEU@spinmaster.com and we will work with you to meet your accessibility needs.We do appreciate all interest; however only those selected for interview will be contacted.