Procurement Specialist

Job Title:             Procurement Specialist (Non-IT) - IntermediateDuration:            5 months (Maximum Extension Term: 12 months) Location:             Edmonton, AB Description: The candidate will analyze and refine both business and technical requirements, translating them into detailed RFX solicitation documents as needed. They may also contribute to the initial planning stages to determine how projects will be delivered. Solicitation Document Preparation •Support the development of procurement strategies aligned with project objectives and criteria. •Research and refine business and technical requirements. •Prepare RFXs and draft associated review documents. •Identify potential subprojects that may require separate RFXs for specific vendor services. •Assist the Department by interpreting RFXs for vendors and drafting formal responses to inquiries. Evaluation & Debrief •Prepare selection methodologies, evaluation plans, mandatory criteria, evaluation schedules, and final award recommendations for RFXs. •Review vendor bids/proposals for completeness, accuracy, and compliance with required standards. •Create supporting documentation in accordance with the Government of Alberta procurement policy. •Assist in organizing bidder conferences and vendor presentations, including developing agendas. •Support the debriefing process for unsuccessful vendors. Post-RFX Activities •Assist the Department in finalizing contracts with selected vendors. •Conduct post-procurement reviews and compile vendor performance evaluations and lessons learned. •Prepare formal evaluation reports and procurement recommendations for departmental final reviews and approval. •Maintain accurate and properly filed procurement and contract records. • THREE REFERENCES, FOR WHOM SIMILAR WORK HAS BEEN PERFORMED, MUST BE PROVIDED. THE MOST RECENT REFERENCE SHOULD BE LISTED FIRST. REFERENCE CHECKS MAY OR MAY NOT BE COMPLETED TO ASSIST WITH SCORING THE PROPOSED RESOURCE. QUALIFICATIONS:Must HaveEducationRelevant post-secondary education in areas of supply chain, procurement, business or a related field, Acceptable education includes degrees, diplomas and certificates (minimum 2 year diploma).Work ExperienceExp editing documents in Adobe Acrobat ProExperience independently performing activities related to developing and releasing Requests for Proposals (RFPs), Negotiated Requests for Proposals (NFRPs), Requests for Quotes (RFQs), Requests for Information (RFIs), negotiations, evaluation, supplier feedback, and contract executionExperience in public sector procurement processes including an understanding of trade agreements and competitive bid law.Nice to HaveProfessional Licenses/CertificationCompletion of SCMP or other equivalent courses and associated certificates.Work ExperienceExperience proofing and formatting word documents in a work setting.Experience using SAP and Ariba for contract workspace management.Experience with tender systems (E-bidding).Experience using Microsoft Outlook for email messaging, task and calendar tracking, and other relevant, efficient features.EXP with basic Excel in a work setting