Professional Enrollment Management Coordinator, Community and Professional Education

Job Title: Professional Enrollment Management Coordinator, Community and Professional EducationLocation: Kennesaw, GeorgiaRegular/Temporary: TemporaryFull/Part Time: Part-TimeJob ID: 292243About UsAre you ready to transform lives through academic excellence, innovative research, strong community partnerships and economic opportunity? Kennesaw State University is one of the 50 largest public institutions in the country. With growing enrollment and global reach, we continue to expand our institutional influence and prominence beyond the state of Georgia. We offer more than 190 undergraduate, graduate, and doctoral degrees to empower our 47,000 students to become thought leaders, lifelong learners, and informed global citizens. Our entrepreneurial spirit, high-impact research, and Division I athletics draw students from throughout the region and from more than 100 countries across the globe. Our university's vibrant culture, career opportunities, rich benefits, and values of respect, integrity, collaboration, inclusivity, and accountability make us an employer of choice. We are part of the University System of Georgia. We are searching for talented people to join Kennesaw State University in our vision. Come Take Flight at KSU!LocationOur Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144. Our Marietta campus is located at 1100 South Marietta Parkway, Marietta, GA 30060.Job SummarySupport prospective and current students during enrollment, ensuring excellent service and efficiency. Communicate with students through various channels, manage inquiries and administrative tasks, organize records, assist with events and outreach, and support payment processes and resource accounts. Serve as a backup for resource management and contribute to the Enrollment Management team's success by ensuring smooth operations and a positive student experience.ResponsibilitiesKEY RESPONSIBILITIES: Supports prospective student engagement by providing outreach and follow-up communication from inquiry through registration using phone calls, emails, face-to-face or virtual meetings, and live chat Monitors and responds to live chat (Talkative) webpage inquiries, voicemails, all resource emails and collects data from Lumens (Abandoned Cart), while serving as a backup during advisors¿ absences Provides accurate information to prospective students and transfers more complex inquiries to appropriate Enrollment Advisors or Programming team Assists in planning, coordinating, and supporting events such as open houses and other outreach activities to promote student engagement and program visibility Maintains organized and up-to-date digital filing systems for Professional Education courses, program materials, and student records Manually creates student profiles for contract training class setup, ensuring data accuracy and completeness Assists with scanning of Sallie Mae, WIOA, VA, payment plan documents, receives payment plan requests, sends out payment plans and contacts for upcoming and/or past due payments Creates, edits, mergers, registers, and enters grades for students in the enrollment management system Assists with Enrollment Window/Reception area and other administrative support and tasks as requestedRequired QualificationsEducational RequirementsHigh School diploma or equivalentOther Required QualificationsCurrent, valid, and unrestricted Georgia driver's licenseRequired ExperienceOne (1) year of related work experiencePreferred QualificationsAdditional Preferred QualificationsDemonstrated interest in professional development, community engagement, and data collectionPreferred Educational QualificationsUndergraduate degree from an accredited institution of higher educationPreferred ExperiencePrior records management experience at an institution of higher educationExperience with event planning, fundamental selling, hospitality, and customer service is preferredAbilitiesKnowledge, Skills, & AbilitiesAble to build skills needed to take full advantage of Professional Education's Salesforce customer relationship management (CRM) systemAble to create and sustain effective working relationshipsAble to answer work-related questions and/or interpret and apply these guidelinesAble to handle multiple tasks or projects at one time meeting assigned deadlinesKNOWLEDGEKnowledge of computerized student information systemsKnowledge of department and college policies, procedures, and practicesSkillsExcellent interpersonal, initiative, teamwork, problem-solving, independent judgment, organization, communication (verbal and written), time management, project management, and presentation skillsStrong data and records management skills. Able to support learning through the performance of essential job functionsProficient with computer applications and programs associated with the position (i.e., Microsoft Office suite)Strong attention to detail and follow-up skillsStrong customer service skills and phone and e-mail etiquetteUSG Core ValuesThe University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.Equal Employment OpportunityKennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 225, eeo@kennesaw.edu.Other InformationThis is not a supervisory position.This position has financial responsibilities.This position will be required to drive.This role is considered a position of trust.This position requires a purchasing card (P-Card).This position may travel 1% - 24% of the time.Background CheckCredit ReportStandard Enhanced + DMVPer the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf