Project Communications & Operations Coordinator

Job HighlightsHourly Rate: The equivalent of $5.8 USD per hour in the applicant’s local currencyPaid Hours per Week: 40Schedule: Monday - Friday, 8am - 5pm with 1 hour unpaid break | Australian Eastern TimeWork Arrangement: Work from homeContract: Independent ContractorSide note: Since this is a permanent work-from-home position and an “Independent Contractor” arrangement, the candidates must have their own computer and internet connection. They will handle their own benefits and taxes. The professional fees are on hourly rates and the rate depends on your performance in the application process.Responsibilities:CommunicationManage all project communications between Project Managers, Selections Coordinator, and Estimator.Coordinate with Site Supervisors for daily logs and photo documentation.Handle social media updates and marketing communications for new projects.Process and distribute change order communications to all stakeholders.Maintain consistent client updates throughout the pre-construction phase.BookkeepingMatch contractor invoices to approved budgets and change orders.Update cost sheets in SharePoint with the latest financial data.Track and reconcile project expenses against estimates.Process and organize all project-related receipts and documentation.Maintain accurate records of selection costs and allowances.Operations & ComplianceOrganize and maintain all project documentation in BuilderTrend.Coordinate with the Estimator on RFQ distribution and tracking.Maintain up-to-date contractor and supplier documentation.Support the Selections Coordinator with documentation management.Track and update project schedules and timelines.Systems & ProcessesDocument and maintain SOPs for all administrative processes.Create templates for recurring operational tasks.Standardize communication protocols across departments.Develop and maintain quality control checklists.Update process documentation based on team feedback.RequirementsBachelor’s degree in Business Administration, Construction Management, or related field.Minimum 2 years of experience in project coordination, operations, or administrative support.Strong understanding of project documentation and communication workflows.Proficiency with project management software such as BuilderTrend, SharePoint, or similar platforms.Excellent written and verbal communication skills.High attention to detail, organization, and accuracy.Ability to work collaboratively with multiple teams and manage competing priorities.Nice to HaveExperience in the construction or building industry.Familiarity with financial tracking or bookkeeping processes.Knowledge of social media management and content scheduling tools.Background in developing or maintaining SOPs and process documentation.Experience using design or communication tools (e.g., Canva, Slack, Trello).Independent Contractor PerksHMO Coverage in eligible locationsPermanent work from homeImmediate hiringReminder:Kindly apply directly to the link provided; you will be redirected to BruntWork’s Career Site. Complete the initial requirements, including the voice recording, prescreening assessment, and technical check of your computer/device.ZR_28309_JOB