Project Coordinator

About Ampol    At Ampol, we believe in the Power of Us - the extraordinary power of people to connect, act, and make a difference.  As a leading energy company operating across Australia, New Zealand, Singapore and from the United States, our work spans fuel supply, energy solutions, convenience retail, infrastructure, trading and shipping. Every role at Ampol plays a part in something bigger - powering progress for our customers, communities, and people.  Your career here is yours to shape. We back our people with real opportunities, the tools to grow, and a culture that rewards ownership and initiative. Whether you’re deepening your expertise or taking on something new, we’ll support you to power a career that works for you.  We’re building a workplace where everyone feels welcome, respected, and valued - because when people are free to be themselves, powerful things happen Tech, Digital & Data @ Ampol   Technology, Digital and Data at Ampol are dedicated to empowering our business through technology-enabled differentiation, strengthening our foundations to build sustainable value for the future. Our team thrives on the challenge of innovation—dreaming up big ideas, questioning the norm, and tackling complex problems. Together, we are shaping a future that not only meets the needs of today but anticipates the demands of tomorrow.   Our approach is anchored in data-driven decision-making and advanced technology integration, allowing us to create seamless and personalized customer experiences that truly resonate. By prioritizing value-based decisions and outcomes, we ensure that TDD drives meaningful impact and measurable outcomes for the Ampol Group, leaving a lasting impact on our business and our customers. Job DescriptionAbout the role: To act faster, make better decisions, and serve customers better, our Data, Analytics & AI team leverage data analytics and artificial intelligence to drive insights and decision-making; helping us drive growth through improved operations and innovation. n. As a Project Coordinator, you’ll be working closely with the Data, Analytics & AI leadership to support various projects, contributing to research, analysis and coordination and managing project documentation, coordinating key meetings and events – including engaging with internal and external stakeholders to collate updates and capture issues that are arising. You will provide high-level administrative support, meeting coordination, and ad-hoc tasks that may be required to enable the team to operate effectively and at pace. You’ll take us further by: Assisting with project planning, tracking progress, managing project documentation, coordinating project meetings and events, and communicating with stakeholders. Providing high-level executive support including managing calendars, scheduling meetings, and coordinating travel and logisticsProviding general administrative support including organising and facilitating leadership and priority project meetings and events, including scheduling meetings, recording minutes and decisions and tracking actions Undertake administrative tasks, including assisting in organising recruitment tasks and onboarding new team members, ordering resources e.g. equipment., track expenses and costs Proactively preparing emails, presentations, reports, and documentation. Scheduling and coordinating internal and external meetings across time zones. Handling sensitive information with discretion and maintaining confidentiality. Communicating with stakeholders and keeping them informed of project progress Assist with creation/maintenance of project documentation in line with Ampol's project management methodology, maintaining project information in Ampol's project tool and project reporting. Liaise with program/project managers, other team members and vendors to determine progress of deliverables. Identify issues and escalate as necessary Support the financial administration of Project/Programs utilising ERP systems such as SAP to raise POs, Good Receipt, and extract reports Use solid organisational skills, including multitasking and time management to ensure team activities are done in a timely manner, and project deadlines are met QualificationsWe’d love it if you have: Excellent time management, organisation, communication and interpersonal skills and ability to deliver results on deadlines. Experience/exposure to Project Management terms like RAID, RACI and methodologies like Waterfall, Agile Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook & Teams) and Atlassian Suite (JIRA and Confluence) Experience with project management software and collaboration tools. Ability to work independently and as part of a team. Adaptability and the ability to handle a fast-paced environment with competing priorities. Ability to think innovatively, solve problems, and adapt to a fast-paced environment Discretion and confidentiality. Proficient in project scheduling and managing stakeholders of all levels of the team. Additional InformationWe’ll take you further by: Our total remuneration is competitive. This is across base salary, a performance incentive, employee share offers and a 25% discount on Fuel for two privately used cars! We are flexible. Many of our teams have embraced hybrid work, balancing time spent remote working, with time spent at an office to connect and work together where it adds value. We value recognition. We have an internal recognition platform amplifying the achievements of those who do great work and demonstrate our capabilities and values. Career development and learning opportunities including LinkedIn Learning and other tailored training solutions. BabyCare Package - financial and flexible support for parents transitioning back to work. Need some wheels? Novated Lease options are available. Invest in your future with the Employee Share Scheme Access to Ampol's Benefits & Recognition platform providing you access to retail discounts and cashbacks at over 500+ retailers in Australia that assist with everyday living expenses We’re an equal opportunity workplace. We not only embrace diversity and inclusion; we celebrate what makes you unique. We welcome applications from people of all ages, cultural backgrounds, and diverse sexualities and genders (including if you identify as transgender). We also highly encourage Aboriginal and Torres Strait Islander peoples to apply for roles with Ampol.