Project Document Controller

AlRashed Industrial Are looking for Project Document Controller in AlRashed Fasteners & Engineering Co.Ensures proper control, organization, and submission of all technical and quality documents related to Saudi Aramco and client projects. This role is essential for maintaining traceability, audit readiness, and client satisfaction through precise and disciplined documentation management. Job Purpose:To manage and control all project-related documents, correspondence, and records for Saudi Aramco and other client projects, ensuring full compliance with Aramco documentation requirements, ISO 9001:2015, and the company’s QMS.The Document Controller ensures that all quality and technical documents are properly organized, traceable, and readily available for audits, inspections, and project reviews.Office-based role with regular coordination with production, QA/QC, and procurement teams.Occasional client and third-party interactions.Must ensure compliance with company’s EHS and QMS policies.Skills & Competencies – Project Document Controller (Saudi Aramco Projects)1. Technical CompetenciesStrong understanding of Saudi Aramco documentation requirements, including SAEP, SAES, SAMSS, and project data book procedures.Proven ability to manage and control technical and quality documents such as PQP, ITP, NCR, MTC, calibration records, inspection reports, and submittal logs.Skilled in document numbering, version control, and transmittal management in compliance with company QMS and ISO 9001:2015 standards.Experience with Saudi Aramco online documentation systems (e.g.,Share KAT, SAP, Ariba, Smart Plant Foundation, or equivalent EDMS).Capable of compiling and finalizing Manufacturer Data Books (MDB)and ensuring complete traceability of project documentation.2. Digital & System SkillsProficient in MS Office applications (Excel, Word, PowerPoint, Outlook) for document tracking and reporting.Skilled in PDF tools (Adobe Acrobat Pro) for reviewing, merging, and digitally signing project documentation.Familiar with SharePoint or cloud-based DMS for collaborative document control and version management.3. Quality & Organizational CompetenciesIn-depth understanding of ISO 9001:2015 documentation control requirements.Strong attention to detail, accuracy, and consistency in handling and filing technical records.Excellent organizational and record-keeping abilities, ensuring documents are easily retrievable and audit ready.Competence in risk-based thinking and maintaining document control during internal and client audits.4. Communication & Coordination SkillsEffective communication with Saudi Aramco project representatives, QA/QC engineers, and project managers.Ability to coordinate interdepartmentally (Production, Quality, Procurement, and Engineering) to collect and verify documents.Capable of preparing clear document logs, progress reports, and audit summaries for management review.Fluent in English (spoken and written); Arabic communication skills are an added advantage.5. Behavioral & Personal AttributesIntegrity and confidentiality in handling company and client documentation.Accountability and reliability in meeting project deadlines and documentation accuracy.Proactive approach with strong initiative and follow-up discipline.Ability to work under pressure in a fast-paced, project-driven environment.Committed to continuous improvement and compliance with company and client quality standards. Job Description – Project Document Controller (Saudi Aramco Projects)Key Responsibilities:Document ManagementEstablish and maintain a project document control system as per Aramco and company requirements.Control the flow of project correspondence, Procedures, drawings, MTCs, ITPs, NCRs, MIRs, IRs, and certificates.Assign and track document numbers, ensuring proper version control and status updates.Prepare, register, and transmit all project submittals through Aramco-approved portals (Sharek AT, SAP, or Ariba) or via approved transmittals.Maintain document distribution matrix (DDM)and ensure the right documents reach the right departments.Ensure that all Aramco specifications (SAEPs, SAESs, SAMSS) and project correspondence are properly filed and retrievable.Quality Documentation & ComplianceEnsure that all QA/QC records (MTCs, inspection reports, coating reports, calibration certificates, EDRs, NCRs) are properly reviewed, indexed, and archived.Assist QA/QC in preparation and submittal of Project Quality Plans (PQP), ITPs, Procedures, and Method Statements.Verify document compliance with Saudi Aramco Engineering Standards (SAES), Material System Specifications (SAMSS), and contract requirements.Support preparation of Manufacturer Data Books (MDBs) / Dossiers for Aramco final documentation.Maintain confidentiality and security of controlled documents as per company policy.Coordination & CommunicationCoordinate with QA/QC, Production, Procurement, and Management teams to ensure timely document updates.Communicate with Saudi Aramco inspectors, third-party inspection agencies (TPI), and clients for document submission and clarification.Track document approval statuses and follow up on pending reviews or returns.Prepare document status reports for management and clients on a regular basis.Qualifications & ExperienceEducation: Diploma or bachelor’s degree in engineering, Business Administration, or Document Management (or equivalent).Experience: Minimum 1 to 2 years of experience in Document Control or QA/QC administration in a manufacturing or oil & gas project environment.Preferred, Experience in Saudi Aramco vendor-approved companies or EPC project documentation.Required Skills & CompetenciesTechnical & System SkillsStrong knowledge of document control procedures under ISO 9001:2015.Familiar with Saudi Aramco documentation systems and formats (SAEP, SAES, SAMSS,)Proficient in MS Office (Word, Excel, PowerPoint, Outlook).Experience with EDMS (Electronic Document Management Systems) such as:Sharek AT, SAP Aramco Portal, Ariba, Aconex, or Documentum.Ability to maintain revision history, transmittal logs, and file indexing systems.Behavioral & Communication SkillsExcellent organizational and multitasking skills.Strong attention to detail and accuracy in record management.Good communication skills in English.Ability to work under pressure and meet tight submission deadlines.Professional attitude and confidentiality in handling sensitive project documents.Key Performance Indicators (KPIs)Accuracy and completeness of project documentation.Timeliness of submittals and approvals.Compliance rate with Aramco and ISO documentation requirements.Zero document loss or misfiling during audits.Timely preparation and submission of final data book (MDB).We're looking forward to welcoming new talent to our Al-Rashed Industrial team!