Project Manager / Administrator

Primary purpose of the roleThe Project Manager / Administrator is responsible for managing the delivery of Digital Transformation projects and related activities under the direction of a Senior Program Manager, Digital Transformation. The role manages the risk, quality and progress of IT projects, and ensures they are completed on time, on budget, to quality standards, and within agreed scope, in collaboration with stakeholders, internal staff and external suppliers.Key accountabilitiesFollow the principles, procedures and reporting requirements of the Department’s project management methodology for major projects, and as agreed with management for other projects.Ensure that appropriate consultation is undertaken with affected clients.Identify and assess risks, and develop options for handling risks throughout the lifecycle of a project.Undertake research and analysis to support the development of project business cases and plans.Ensure project outcomes meet agreed criteria, benefits and user requirements by preparing effective project scoping and by monitoring the quality of work by staff and service providersInduct incoming contract project managers in the requirements of the Department project management methodology and provide guidance to internal staff who are asked to manage projects as required.Prepare a range of strategic and operational documents in accordance with the Department project management methodology, including project planning documentation, memos, communication plans, briefing papers, discussion papers, reports and responses to information requests.Provide timely advice and communication to relevant stakeholders regarding project status and implementation issues.Ensure that the work area is safe and without risk to the health of employees, members, contractors and members of the public.Key challengesProject Manager / Administrator will be required to meet project deadlines and budgets in line with agreed project plans and to the requirements of project boards and stakeholders.Anticipate any potential consequences of changes, and provide timely and practical solutions, especially where a project will involve significant change for members and their staff.Ongoing and effective consultation and communication will be required with relevant stakeholders.Key knowledge and experienceHigh level project management and Administration, analytical and time management skills and the ability to coordinate, plan and prioritise activities to ensure that agreed standards, milestones and budgets are met.Demonstrated high level written skills to prepare progress reports, project plans, communications plans and memoranda.Excellent communication, interpersonal and negotiation skills to manage relationships with internal and external stakeholders and work constructively in a team environment.Sound knowledge of information management principles, with the ability to apply Departmental policies and procedures.Essential requirementsDemonstrated, relevant professional experience using project management methodologies, preferably including a recognised qualification in PRINCE2 and agile methodologies.Demonstrated knowledge and experience using project management tools (ideally Smartsheet).Bachelor Degree and preferably an MBA