Project Manager

Job Title: Project Manager IILocation: Remote Duration: 5+ Months Job DescriptionResponsible for coordination, status reporting and stability of project oriented work effortsEstablishes and implements project management processes and methodologies to ensure projects are delivered on time, within budget, adhere to high quality standards and meet customer expectationsUses professional concepts and company objectives to resolve complex issues in creative and effective waysWorks on complex issues where analysis of situations or data requires an in-depth evaluation of variable factorsExercises judgment in selecting methods, techniques and evaluation criteria for obtaining resultsDetermines methods and procedures on new assignments may provide guidance to other lower level project managersManages complex projectsManages cross-functional teams of 5 - 10 resources spread across multiple geographical locations through meetings and progress measurement activity which bring specific projects to completion both on time and within budgetInitiating the Project:Define and/or reviews the project statement of workDevelops and/or reviews an audience list, determines how much involvement is necessary from the stakeholders, SMEs and other team membersDetermines and assesses need for additional staff and make the appropriate recruitments during the project cycleProvides clarity on roles and responsibilities.Identifies risks, restrictions and constraints of the project and verbalizes assumptionsDevelops a project strategy to mitigate risksResearch on the organization's approach for similar projectsConducts and presents a feasibility study/ cost-benefit analysis to the business stakeholdersClearly defines project objectives. Sets goals and determines measures to track progress Planning:Develops and a project scheduleEstimates span times for all activities. Identifies all dates that must be metDevelops a schedule for regular project meetings and progress reportsCreates Gantt chartsIdentifies skills and knowledge necessary to perform the project activitiesEnsures that resources are available throughout the projectDevelops a project budgetConsults with Strategic Sourcing to determine the costs of resourcesPrepare a detailed budget estimateSeeks approval for the budget estimateCoordinates with Finance to set up charge codesMonitors project activities to determine if budget revisions are necessaryIdentifies risks and assesses the potential effect on the projectDevelops and recommends plans to mitigate risksMonitors status of risks throughout the projectInforms key audiences of these risks.Creates a well-organized teamSelects and determines the team's operating practices and procedures Executing the Project:Accomplishes objectives within time and budget targetsRegularly monitors schedule performance against plans and handles problems that ariseAssesses project status by comparing actual activity/event dates to planned datesEvaluates the hours budgeted for each member to spend on each activityCompares the actual hours spent to the budgeted hoursEncourages team members to record the actual hours worked.Monitors, analyzes and documents financial expenditures and validates that they are in accordance with the project planEvaluates, recommends and possibly implements corrective actions when the performance deviates from the project planRecommends all possible strategies and approaches to get the project back on trackRevisits the project plan and adopts a new baseline if and when necessaryReports on project progressReviews performance highlights, details, problems, risks, changes and next steps Skills:Ability to apply project management best practices and methodologyAbility managing Projects from 10,000 to 100,000 HoursAbility to motivate project teams and stakeholdersKnowledge of MS Word, Excel, Power Point, Visio, MS Project, MS Access, Adobe Acrobat and NT.Effective written and oral communications skillsProven decision-making abilities Required:Bachelor's degree in related area or an equivalent combination of education and experience5+ years project management principles and methodologies obtained by assisting/coordinating complex projects5+ years Project delivery experience (10,000 - 100,000 Hours) Preferred:Experience in one of AAA business lines a plus“Must demonstrate proven ability to deliver project management artifacts including RAID logs, project plans, stakeholder maps, and risk/issue logs.”“Experience driving user adoption and organizational change management for large-scale technology rollouts, including measurable success criteria (e.g., adoption rates, sentiment surveys, productivity metrics).”“Ability to communicate project status, risks, and adoption progress clearly and confidently to executive stakeholders.”“Experience with Knowledge Management systems (SharePoint, ServiceNow, Dynamics) and related governance (taxonomy, metadata, content policies) strongly preferred.”“Familiarity with AI project deployments, including responsible AI practices, adoption measurement, and governance frameworks, is a plus.” Assignment Deliverables:Role Focus the PM isn’t just tracking tasks—they’ll be managing two strategic, high-visibility initiatives: GenAI Project Management (M365 Copilot deployment, ChatGPT/Writer AI and Enterprise Productivity Applications (EPA) oversight, adoption, governance)Knowledge Management Modernization (SharePoint migration, enterprise search, metadata/taxonomy, AI-enabled knowledge surfacing)Key Responsibilities Project Planning & Coordination Build integrated project plans with milestones, dependencies, and risks across both initiativesMaintain alignment with EPA Strategy, AI Governance Council, and SEaR Council oversightGovernance & Risk Management Apply AI Guiding Principles and STRIDE/DREAD frameworks for GenAIEnsure KM initiatives align with data governance and knowledge access controlsStakeholder Management Partner with IT architects (for secure Copilot/SharePoint environments), Change/Education team (for training/adoption), and Business Owners (for requirements prioritization)Facilitate regular steering updates for executives and councilsIntegration Bridge the overlap between GenAI and KM—e.g., Copilot surfacing content in SharePoint, knowledge tagging, and retrieval-augmented generation (RAG)Competencies AI & KM Familiarity: Not deep technical, but should comprehend enterprise AI (Copilot, ChatGPT) and KM (SharePoint, metadata, taxonomy)Enterprise Governance Mindset: Experience working under compliance, security, and change management frameworksExecutive Communication: Ability to brief VP-level leaders and councils clearly and confidentlyCross-Functional Program Management: Proven ability to handle multiple strategic efforts at once, balancing resources and prioritiesRisk & Change Leadership: Skilled in resistance management, transparent communication, and building trust with stakeholdersDeliverables Integrated Project Charter – covering both GenAI and KM initiativesMaster Project Plan – showing phases, dependencies, and milestonesRisk & Issue Log – tracking AI governance, data security, and adoption challengesStakeholder Map & Communication Plan – clarifying roles, RACI, and touchpoints. Transition Plan:The project manager will be brought into existing meetings to be introduced to the working team and will be asked to begin facilitating project calls. After learning more about the objectives and the members of the working team, the PM will work to document the project charter and begin managing the master project plan, track risks and issues and update the RACI when appropriate.