Project Operations Admin

NCS is a leading technology services firm that operates across the Asia Pacific region in over 20 cities, providing consulting, digital services, technology solutions, and more. We believe in harnessing the power of technology to achieve extraordinary things, creating lasting value and impact for our communities, partners, and people. Our diverse workforce of 14,000 has delivered large-scale, mission-critical, and multi-platform projects for governments and enterprises in Singapore and the APAC regionWe are seeking a skilled and motivated Project Operations Administrator to manage the project processing and administrative support to the team.Job DescriptionWhat will you do?Key ResponsibilitiesProvision of general administrative and coordination support to the project teamManage all activities relating to project order processing and documentationEnsure accurate filing of contracts, vendor documents, technical designs, and approvalsMaintain proper filing and version control of project documents in shared drivesSupport onboarding and off-boarding activities (access requests, clearances, documentation)Track purchase orders (POs), invoices, and vendor paymentsUpdate progress reports, dashboards, and meeting minutesSchedule meetings (steering committee, vendor sync, daily stand-ups, working group meetings)Prepare meeting materials (agendas, minutes, action items)Maintain project registers (issues, risks, change requests)Coordinate with internal teams to follow up on queries and action itemsSupport logistics arrangements for team meetings, briefings, and eventsAssist in reviewing workflows and documenting processesPerform other ad-hoc administrative duties as assignedQualificationsThe ideal candidate should possess:At least 0-1 year of experience in project coordination, administrative support, PMO support, or related functions (Fresh grads with no experience, internship, contract, or part-time experience in similar areas will be considered)Minimally a Higher Nitec, Diploma in Business Administration or equivalent disciplineGood Computer literacy in MS OfficeExposure to SAP, Power Automate, Power Apps, or Power BI will be an added advantagePossess a high level of maturity with excellent organizational skillsMeticulous and able to handle multiple tasks, often within short periods of time with frequent interruptions and considerable pressure due to immediate deadlinesIndependent, resourceful, result-oriented individuals with a "can-do" attitudeAdditional InformationWe are driven by our AEIOU beliefs—Adventure, Excellence, Integrity, Ownership, and Unity—and we seek individuals who embody these values in both their professional and personal lives. We are committed to our Impact: Valuing our clients, Growing our people, and Creating our future.Together, we make the extraordinary happen.Learn more about us at ncs.co and visit our LinkedIn career site.Scam AlertWe are aware of fraudulent job offers and impersonations of NCS recruiters. Phishing emails using convincing-looking but fake addresses are also commonly used to trick you into thinking that they come from official NCS sources.Please note that all official communications from NCS Group will only be sent from verified corporate email addresses. Always check that the sender’s email address ends with the genuine NCS domain, @ncs.com.sg and beware of extra letters, symbols or misspellings. When in doubt, verify the sender’s identity by contacting us at reachus@ncs.com.sg.