Public Disclosure Specialist (FRA3) DOH8730

DescriptionPublic Disclosure Specialist – Forms and Records Analyst 3Center for Facilities, Risk, and AdjudicationPermanent Full-time HomebasedAs a Public Disclosure Specialist, you’ll manage public records requests from start to finish, interpret disclosure rules, ensure accurate recordkeeping, and provide timely, professional service to staff and the public.What You’ll DoReview, redact, and release records in compliance with public disclosure laws.Manage multiple requests and perform quality checks to ensure accuracy and compliance.Digitize and prepare records, including complex or sensitive materials, for public release.Research and locate responsive records across various department areas.Guide complex requests and help shape internal disclosure processes.This role is essential to the Department of Health’s mission to protect and improve the health of all Washingtonians. It involves managing public records responsibly and transparently, ensuring accuracy and quality while handling multiple requests. Experience in public disclosure, records management, or related areas, along with familiarity with applicable statutes, policies, and procedures, supports success in this role. Knowledge of digitization, redaction software, and database systems, as well as strong analytical, research, and customer service skills, further enhances the department’s ability to remain accountable, informed, and responsive to the public.Location and Flexibility We value work-life balance and offer the convenience of remote work with occasional in-person collaboration opportunities. Attending events or working in the office is rarely required and would be scheduled in advance. This is a remote/home-based position available to applicants residing anywhere in Washington State, as well as those living near the Oregon/Washington border and the Idaho/Washington border.Required Qualifications (you must meet ONE of the options provided and any additional criteria listed.):Experience defined below may have been gained through paid or unpaid activities.Please ensure any relevant experience defined below is outlined in your cover letter, resume, and/or applicant profile.Option 1: Four (4) years of experience performing two (2) or more of the following:Forms and records management or public records disclosureConducting research and analyzing policies, laws, rules, or regulations regarding record management principlesClerical duties such as preparing, proofing, and editing correspondence or training materials. Customer service that includes resolving problems or responding to inquiries involving confidential or protected information.Option 2: Associate degree AND Three (3) years of experience performing two (2) or more of the following:Forms and/or records management or public records disclosureConducting research and analyzing policies, laws, rules, or regulations regarding record management principlesClerical duties such as preparing, proofing, and editing correspondence or training materials. Customer service that includes resolving problems or responding to inquiries involving confidential or protected information Option 3: A bachelor's degree or higher in business administration, public administration, law, public health, health administration, or a closely allied field. AND One (1) year of experience performing two (2) or more of the following:Forms and/or records management or public records disclosureConducting research and analyzing policies, laws, rules, or regulations regarding record management principlesClerical duties such as preparing, proofing, and editing correspondence or training materials. Customer service that includes resolving problems or responding to inquiries involving confidential or protected information AND For All OptionsPractical skills in MS Excel to manage complex spreadsheets, database management, MS Word for document creation and formatting, and Microsoft Outlook or similar email systems for electronic correspondence.Preferred QualificationsOne (1) or more years of experience applying public records laws, rules, and standards.Knowledge and understanding of GovQA.Experience with legal terms/civil procedure.Operating within an electronic and paper system or database environment, including:Entering information into data systems and pulling reports.Manage and maintain effective record-keeping and organizing files.Verifying data is accurate and consistent with laws and protocols.Benefits And LifestyleWe prioritize your work-life balance and offer one of the most competitive benefits packages nationwide, tailored to support your lifestyle. Discover more about "Why DOH" by visiting Work@Health .We are the Washington State Department of Health (DOH)At DOH, we safeguard public health in an ever-evolving world. Through collaboration with local health jurisdictions and state, federal, and private partners, our programs and services impact every Washingtonian and visitor daily. We're driven by Equity, Innovation, and Engagement, as outlined in our Transformational Plan for the future of Washington health.Conditions Of EmploymentPrior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.Representation: This position is covered by a bargaining unit for which the Washington Federation of State Employees (WFSE) is the exclusive representative.I am prepared, with or without accommodations, to do the following:Commit to a full-time 40-hour workweek schedule (flexible work schedule requests must be approved supervisor).Communicate through applications such as MS Teams and MS Outlook, and by phone while working remotely.Adjust my work schedule occasionally to align with business needs, which may entail working evenings and weekends.This position is eligible for teleworking Perform my job duties either remotely from home or in-person at the designated DOH site location.Occasional travel may be necessary, sometimes requiring overnight stays or trips out of state. You must be able to legally drive a vehicle or arrange alternative transportation for state business.Engage in emergency response exercises and high-priority assignments as assigned during emergency events. Application DirectionsTo apply, click "Apply" and complete the application. Attach your resume and cover letter.In your Applicant Profile, include at least three professional references (including a supervisor, a peer, and someone you’ve supervised or led, if applicable). Please do not include private information such as social security number or year of birth.Do Attach The FollowingResumeCover letterDD-214 (if applicable)Veterans Preference: Applicants wishing to claim Veterans Preference must attach a copy of their DD-214 (Member 4 copy), NGB 22, or a signed verification of service letter from the United States Department of Veterans Affairs to their application. Please remove or cover any personally identifiable data such as social security numbers and birth year Do not include or attach the following – these documents or details will not be reviewed:REMOVE personal photos – do not submit any documents containing personal photos. Transcripts (unless specifically requested in the Application Directions)Certifications or DiplomasProjects or PortfoliosLetters of RecommendationEquity, Diversity, and Inclusion: We regard diversity as the foundation of our strength, recognizing that differing insights and abilities enable us to reflect the unique needs of the communities we serve.DOH is an equal opportunity employer. We prohibit discrimination based on race/ethnicity/color, creed, sex, pregnancy, age, religion, national origin, marital status, the presence or perception of a disability, veteran’s status, military status, genetic information, sexual orientation, gender expression, or gender identity.Questions and Accommodations: If you have questions, need assistance with the application process, require an accommodation, or would like to request this posting in an alternative format, please contact Andrea Thieme at employment@doh.wa.gov and reference the recruitment number (DOH8730).Technical Support: Reach out to NEOGOV directly at 1-855-524-5627 for technical support and login issues.SUBSCRIBE to DOH Job Alerts Supplemental InformationThis recruitment may be used to fill positions of the same job classification across the agency. Once all the position(s) from the recruitment are filled, the candidate pool may be used to fill additional open positions for the next sixty (60) days.Only applicants who follow the directions and complete the Application Process in full will have their responses reviewed for consideration.Experience and education selected, listed, or detailed in the Supplemental Questions must be verifiable on the submitted applicant profile.