Public Works Office Manager

Public Works Office Manager – San Fernando, CAHybrid (3 days on-site / 2 days remote)Interwest Consulting Group, a leader in municipal consulting and public-sector support services, is seeking a skilled Public Works Office Manager. This role provides administrative, billing, and operational coordination for Public Works activities, ensuring smooth workflows and high-quality service delivery.The ideal candidate has direct experience in a public works environment, strong billing and financial administration skills, and the ability to manage a fast-paced municipal office with professionalism and accuracy.Key ResponsibilitiesOffice & Operational SupportOversee daily operations of the Public Works office, ensuring efficient communication, documentation, and workflow.Serve as a primary liaison between Interwest staff, municipal departments, contractors, and community stakeholders.Coordinate schedules, meetings, and project documentation for Public Works leadership and field teams.Maintain records related to permits, inspections, work orders, maintenance activities, and capital improvement projects.Support procurement functions, including purchase orders, vendor invoicing, and departmental purchasing needs.Billing & Financial AdministrationManage and process billing for public works services, including labor, materials, equipment charges, and contracted work.Review, verify, and reconcile billing data to ensure accuracy and compliance with client municipal procedures.Prepare financial summaries, support budget tracking, and assist with reporting requirements.Collaborate closely with Interwest’s finance team to support monthly billing cycles and audit needs.Customer Service & CommunicationRespond to inquiries from residents, contractors, and municipal partners regarding work requests, permits, and service timelines.Draft and distribute internal communication, project updates, and public notices as required.Maintain a professional, client-service-oriented approach in all interactions.Project & Process SupportAssist Public Works leadership with project coordination, progress tracking, and documentation.Support process improvements, digital workflows, and technology updates that enhance office efficiency.Ensure adherence to municipal standards, departmental procedures, and Interwest quality practices.Qualifications3+ years of experience supporting a public works department, municipal agency, or operations-focused consulting environment.Strong experience in billing, invoicing, or financial administration.Exceptional organizational, communication, and multitasking abilities.Proficiency with Microsoft Office and municipal/public works systemsAbility to manage competing priorities and work both independently and collaboratively.Familiarity with municipal operations, permitting, and public works workflows strongly preferred.COMPENSATION & BENEFITS:  SAFEbuilt pays competitive wages and has a comprehensive benefit offering. Benefits include health, dental, vision, life, and disability insurances, paid holidays, paid time off, matching 401K Plans, wellness programs and more. SAFEbuilt is committed to Career Progression through paid training and step increases for additional certifications and licenses. Salary Range: $30.00 - $50.00 hourly More about Interwest: https://interwestgrp.com/  Interwest Consulting Group is a municipal consulting firm focused on providing thoughtful, tailored solutions that build thriving communities. Founded in 2002, Interwest provides City Engineering, Building Code Compliance, City Planning, Traffic Engineering, Capital Project Delivery and Real Estate Acquisition throughout CA and NV.  Interwest joined the SAFEbuilt family in 2020. More About SAFEbuilt: http://safebuilt.com/ SAFEbuilt has the technical expertise to provide Community Development services, but the reason for our success is our people. Over 1600 experts make up our team from across the country, with experience in a full range of services and skills. Each Team member values integrity, improvement, service, teamwork, and respect. These Core Values are the foundation of positive relationships among coworkers, our clients, residents, and anyone invested in the continued success of their community.Our employees are our greatest asset, with exceptionally certified individuals in all departments, including Planning & Zoning, Code Enforcement, Fire Prevention, and Engineering, as well as full-service and supplemental Building Department services. SAFEbuilt invests in developing our employees, exploring innovative technology, and giving back to our communities.In partnership with over 1200 communities, our talented experts make a difference in the cities and towns where we live and work. Through quality people and consistent service, SAFEbuilt plays an important role in continually improving lives by developing safe, thriving communities.SAFEbuilt is an equal opportunity employer and considers qualified applicants for employment without regard to race, color, creed, religion, national origin, gender identity, gender expression, age, disability, veteran status or any other protected factor.   If you need assistance or accommodation due to a disability, please contact us at jobs@safebuilt.com or you may call us directly on 970-292-2200.